Project Coordinator

PROJECT COORDINATOR IT KENILWORTH, NJ Must be local to West Point, PA Project Description: The Client Modernization Program team is looking for two resources to work directly with scientists and other laboratory/manufacturing staff. These resources will have familiarity of [laboratory] safety practices, GxP and familiarity with lab equipment, tools, and technology. The role will provide support, consultation, coordination, and project management; the candidate will act as a team collaborator. Heavy scheduling, calendar management and tracking for multiple scientists, lab personnel and vendors. This role will involve on-site work and the position will be based in either West Point, PA or will travel between Rahway, NJ & Kenilworth, NJ sites. You will be working with multiple stakeholders, execution teams, Scientists, and vendors to plan, schedule and coordinate upgrades; you will not be performing upgrades. You will first work with the lab scientists to understand if there is a need for an upgrade and what needs to be updated. Then, aligning with other labs and business groups to see if they have hardware/software/assets to update as well You would be responsible for coordinating the best times/dates for the business with as little disruption as possible. You are also responsible for assigning a point of contact from the business to remediate any issues once the upgrades take place. You would also be responsible for going to each location to contact the lab owner regarding retiring equipment, the need for new equipment, etc. Listed below are additional duties that the candidates will perform:

• Drive execution efforts upgrading Merck Research Laboratories' computer and instrumentation inventory from Windows 7 to Windows 10 across multiple sites. Candidate will NOT be performing upgrades; Will be coordinating, planning, and scheduling.
• Will interact with and manage internal and external stakeholders, vendors, teams/departments to perform vendor management, procure desktop and end-user hardware/software, wireless and other devices and to coordinate workflow.
• Assist in determining upgrade path and disposition of instrumentation and lab PCs based on local policies.
• Assist and help manage tracking of specific item workflows.
• Work with lab scientists and capital asset stewards to complete capital request templates.
• Assist with equipment inventory and database true ups.
• Identifies risks, partners with team members to mitigate risk, and promptly communicates risks and issues to the appropriate stakeholders.
• Liaise with vendors at a technical level in understanding roadmaps and new technologies.
• Work closely with Procurement team and other internal stakeholders to acquire quotes from suppliers and create purchase orders.

• Associates degree at a minimum (required) however, Bachelors preferred.
• Minimum 3 years of relevant industry experience.
• Solid background in Information Technology & project management. You may have scheduled, planned and/or coordinated PC services or minor desktop support.
• Resource should have top-notch planning and coordination skills. " Attentive to detail.
• Problem solver.
• General awareness and out of the box understanding of how networks/systems/tools and equipment work together.
• Ideal candidate will have pharmaceutical, biotech and/or lab environment background.
• Understanding of GxP guidelines/regulations.
• Strong verbal, written and interpersonal communication skills are critical. This position will spend a great deal of time with stakeholders; Ability to explain, outline and detail confidently and accurately is imperative.
• Should be forward-thinking and consultative in nature; Able to analyze process, technology, recommend solutions, improvements and propose changes.
• Should be organized and proficient with project & data management/tracking and processes.
• Resource is comfortable with communicating risk and issues pertaining to project to stakeholders, vendors, and teams.
• Should have familiarity working in a scientific lab in a hospital or manufacturing environment, and experience with equipment/systems used in a lab setting.
• Technical acumen of lab equipment and computer systems is expected.
• Resource will also have strong Project Management skills - Resource should be able to self-direct and drive a project forward.
• Continually and consistently meet and balance multiple priorities at once.
• Resource should have experience working with navigating complex, cross-functional, diverse teams.
• Negotiation skills are helpful.
• Resource should be well versed in Windows 7 & 10 OS's.
• Strong working knowledge of MS Excel, Power BI, Power Point and SharePoint as a repository for documentation and entry of project information.