Purchase Order Specialist

Description We are seeking a Purchase Order Specialist who will manage all aspects of the PO process for our facilities across the United States. You will handle annual budget spending of $30 million across five buildings, involving various service lines. In the previous year, over 2000 POs were processed by this role.Requirements Main Responsibilities:

Developing compliant Purchase Orders (POs): Ensure agreement pricing, budget allocation, GL coding, and PO line descriptions adhere to company standards.

Reviewing existing POs: Confirm orders are initiated prior to delivery of goods/services, completion dates are accurate, and facility managers are alerted promptly for receipt issues.

Escalating non-invoiced yet receipted POs to the concerned vendor.

Guiding team members on PO compliance and the final closure requests for fully billed POs with remaining balances.

Monitoring vendor invoice submissions, clearing referral queues, and responding to vendor queries related to invoice payments, missing POs, and billing instructions.

Assisting the Finance Team with required documentation for expense accruals during month-end closure.

Qualifications:

Minimum of 5-7 years of relevant experience

An associate degree in Business

Required Technical Skills:

Proficient in managing large data sets through Excel, with intermediate Pivot Table skills

Experience with Microsoft Query, Power Automate, Power App, PowerBI is a plus

A strong interest in leveraging technology for efficient workload management

Additional Required Skills:

Strong verbal and written communication skills

Attention to detail

Quick learner, comfortable with business processes and software use

Ability to work independently in a fast-paced matrix organization

Preferred Skills:

Prior direct experience in using Microsoft Query, Power Automate, PowerApp, PowerBI is advantageous.

Fully remote position - must live/work in EST or CST time zonesDuration: 6 month contract Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .