Administrative Assistant

We are a top-rated construction and cleaning service in New Mexico named Best of The City and voted the The Albuquerque Journal's Reader's Choice award many times. Our goal is to provide an excellent experience to our clients.

We are hiring for an experienced Administrative Coordinator with a financial focus.

Requirements:

Must be excellent in MS Office and Google Suite.

Basic knowledge of Scheduling.

Strong communication skills with the ability to handle high call volumes.

Exceptional organizational skills and attention to detail.

Must be able to pass a criminal background check.

Must be available to work in office Monday through Friday between 7:00/8:00 am to 4:30/5:00 pm

Bilingual in English + Spanish is a plus!

Ability to coordinate multiple tasks and projects simultaneously.

Job Description:

We’re looking for a highly organized and detail-oriented professional to manage all aspects of job coordination from start to finish. This role involves initiating new projects, tracking progress in multiple systems, preparing and sending paperwork, and maintaining clear, consistent communication with clients throughout the process. The ideal candidate is proactive, skilled at multitasking, and able to keep projects on schedule while delivering excellent customer service.

Key responsibilities include:

Data Management: Update and maintain files and programs with accurate information, ensuring all data is current and accessible.

QuickBooks & Financial Entry: Perform minor tasks in QuickBooks, including entering checks for payment, and assist in managing financial records.

Communication: Make frequent phone calls to vendors, subcontractors, and clients, demonstrating excellent customer service skills.

Project Coordination: Oversee the entire lifecycle of a construction job, from launch to completion, coordinating with vendors and subcontractors to ensure timely and efficient project execution.

If you thrive in a fast-paced environment and have a passion for finance and project coordination, we encourage you to apply.

Pay:

Hourly rate is negotiable based on your experience. We pay weekly.

Benefits:

We offer competitive pay by direct deposit, 401(k), paid trainings, employee discounts and more.

Thank you and please contact our main office or come in to apply with us.