Administrative Assistant

28 Mar 2024

Vacancy expired!

Position: Administrative Assistant

Duration: 6 Months +

Location: New York NY (hybrid)

Responsibilities: Manage all scheduling, calendar, and logistics needs on behalf of the professionals based in the Miami Interface with other assistants and stakeholders both regionally and around the firm through both written and verbal correspondence Own all logistics and scheduling for client activities, including lunches, dinners, and other meetings Handle all travel planning, including airline reservations, hotel accommodations, and car service arrangements as needed Complete all expense submission requirements on behalf of leaders in the office Serve as first touchpoint with visitors to the Miami office, including greeting clients, managing conference room reservations, and facilitating any required meal arrangements Answer and appropriately transfer incoming phone calls for key leaders in the office Support printing needs and formatting of materials as required Support facilities needs, such as receiving vendors onsite and communicating with Corporate Services team on any office requirements

Qualifications: College degree requiredExperience as an administrative assistant or receptionist within a professional or financial services environmentPrior experience working within a global firm is highly desiredPrior experience in handling sensitive and confidential information and material Advanced knowledge of Microsoft Word, Excel, PowerPoint and Outlook and able to get up to speed quickly with other in-house systems Exceptional attention to detail; calm and methodical approach Excellent time management and organizational skills Experience dealing with business stakeholders at all levels within an organization High level of energy, self-motivation and determination to identify effective solutions and solve problems Proven ability to ensure multiple tasks are completed within agreed timeframes and to the highest quality

  • ID: #49570102
  • State: New York New york city 10001 New york city USA
  • City: New york city
  • Salary: Depends on Experience
  • Job type: Contract
  • Showed: 2023-03-28
  • Deadline: 2023-05-27
  • Category: Accounting/finance