Administrative Assistant in Real Estate Management

We are a dynamic real estate firm specializing in both commercial and residential properties across New York State and select out-of-state locations. Our team is dedicated to providing exceptional service to our clients and tenants, and we are looking for an organized and proactive Administrative Assistant to support our operations.

Job Responsibilities:

- Field messages and emails from tenants and vendors to ensure timely communication and resolution of inquiries.

- Coordinate repair requests with vendors and tenants, scheduling and following up on maintenance work as needed.

- Collaborate with building staff and tenants to ensure smooth operation and address any concerns that may arise.

- Assist the bookkeeper with various tasks, including check deposits, scanning, and filing documents accurately and efficiently.

- Maintain organized records and documentation related to properties, tenant communications, and ongoing repairs.

- Perform on-site visits to properties as required to oversee maintenance procedures and gather information.

- Utilize Google applications, including Google Drive, for efficient communication and document management.

Qualifications:

- Proven experience in an administrative support role, preferably in the real estate industry.

- Strong verbal and written communication skills to interact professionally with tenants, vendors, and team members.

- Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

- Proficiency in computer applications, particularly Google Workspace (which Google Drive, Docs, etc.).

- Attention to detail and excellent organizational skills.

- Self-motivated with the ability to work independently as well as part of a team.

Benefits:

- Medical benefits option after a probationary period of six months

- 10 days of paid vacation annually.

- Opportunities for professional growth and development.

We invite qualified candidates to apply for this exciting opportunity to join a collaborative team in a rewarding industry.