Administrative Assistant, Office of Scientific Research Management

Pay Range$25.64 - $38.41Company OverviewThe people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate to conduct innovative translational and clinical research that is driving a revolution in our understanding of cancer as a disease and improving the ability to prevent, diagnose, and treat it. MSK is dedicated to training the next generation of scientists and clinicians, who go on to pursue our mission at MSK and around the globe. Please review important announcements about vaccination requirements and our upcoming EHR implementation by clicking here (https://careers.mskcc.org/frequently-asked-questions/) . Important Note for MSK Employees: Your Career Hub profile is submitted to the hiring team as your internal resume. Please be sure your profile is fully complete with your skills, relevant experience and education (if required). Click here (https://mskcc.sharepoint.com/sites/pub-hr/SitePages/Career-Hub.aspx) to learn more. Please note, this link is only accessible for MSK employees. Job DescriptionExciting Opportunity at MSK: In more than 100 laboratories, our scientists are conducting innovative research to advance our understanding of the biological sciences and improve human health. The OSRM Staff includes 400 research fellows, and 200 graduate students (both PhDs and MD/PhDs). OSRM boasts many National Academy of Sciences members and Howard Hughes Medical Institute investigators. We are looking for an Administrative Assistant to join our team! The Administrative Assistant will provide administrative and operational support for the Manager(s) (Principal Investigator(s) and/or Core Head(s)) to ensure seamless support of the office and lab. They also provide backup support to others in the group in an office located within a research laboratory environment. Do you want to join a dynamic team? We want you to join us! Role Overview:

Perform general administrative work in support of OSRM program activities as directed including ensuring the smooth flow of communication between investigators, members of the lab, institutional contacts, and external contacts

Exhibit a sound understanding of lab operations and manage day-to-day administrative operations for the manager and Principal Investigator (PI)

Assist in the accurate preparation of complex documents and supervise the coordination and organization of timely grant submissions and similar projects

Troubleshoot process/paperwork problems and proactively follow up on problem resolution

Purchase capital equipment including laboratory and computer equipment, and maintain inventory and maintenance records

Manage complex calendars and scheduling of meetings on the manager’s behalf

Assist with clerical duties such as scheduling, attendance, payroll, and related records for lab members

Develop agendas for visiting faculty, establish a detailed course of action for duties, demonstrate thoroughness and accuracy, and use written and verbal communication skills while using extensive discretion and judgment

Key Qualifications:

The ability to work proactively & independently and follow through on projects

Excellent Microsoft Office software skills (Word, Excel, PowerPoint, Outlook) Experience with both PC and Mac software strong preferred & familiarity with FileMaker database is a plus

Grant experience strongly preferred- Outstanding communication & interpersonal skills

Core Skills:

Adept at developing constructive working relationships with colleagues throughout the institution and will always present a professional demeanor

Flexible to adapt to new projects as required for the support of the group and capable of successfully prioritizing tasks

An effective communicator, with good organizational skills, and digital literacy

A good decision-maker, with shown success at taking initiative and making timely decisions that keep the organization moving forward

Additional Information: #LI-Onsite #ZIPHP #IND

Hours: Monday - Friday, 9 am - 5 pm, onsite presence is required

Location: 417 E. 68th Street

Pay Range: $25.64 - $38.41

Helpful Links :

MSK Compensation Philosophy (https://careers.mskcc.org/frequently-asked-questions/)

Review Our Greats Benefits Offerings

ClosingMSK is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, veteran status or any other factor which cannot lawfully be used as a basis for an employment decision. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Stay in touch!Register now to join Memorial Sloan Kettering’sTalent Community (https://externaltalent-mskcc.icims.com/connect?back=intro&iniframe=1&hashed=-435744324) to receive inside information on our organization and new job opportunities.Job LocationsUSA-NY-New YorkPosted Date23 hours ago(9/20/2024 9:25 PM)Requisition ID 2024-80723 Category Administrative/Clerical Pay Range $25.64 - $38.41