Administrative Assistant, US Commercial Vaccines (Multiple Openings)

Our openingsThe US commercial vaccines team at Pfizer is hiring. There are 4 open Administrative Assistant positions, each position will support one of the colleagues below, and their team:

VP, US Influenza Lead

VP, US Pediatric / Maternal / MNG Lead

VP, US Vaccines Contracting Strategy Lead

VP, US Prevenar 20 Adult Lead

Why Patients Need YouA career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve our purpose.ROLE SUMMARYThe primary purpose of each position will be to provide comprehensive day-to-day administrative support to one of the four Vice Presidents and their teams listed above. Responsibilities include (but are not limited to) calendar management, coordination of meetings, requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, you will be expected to handle tasks independently and in a proactive manner. Each position will also support the planning of select meetings and events.How You Will Achieve It

Proactively maintain calendars; anticipate conflicts and use diplomacy to resolve issues in advance

Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries

Prepare and submit expense reports for review, and perform reconciliations

Organize teleconferences, video conferences and in-person meetings and ensure all technologies needed are available and operational

Request and prepare briefing materials for meetings in advance

Assist with onboarding new colleagues, as requested

Manage resources on the teams SharePoint and Teams sites

Maintain and replenish office supplies as needed

Manage and update distribution lists, organizational chart, key meetings document

Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.)

Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this

Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure deadlines are met

Collaborate with administrative peers on department-wide initiatives and events as needed

QualificationsMust-Have

High School Diploma or GED

5+ years of experience in an administrative assistant or coordinator experience

Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

Excellent attention to detail, time management, organization, and prioritization skills.

Demonstrate expert knowledge and proficiency with general office procedures, such as telephone reception, customer service, e-mail etiquette etc.

Demonstrated experience coordinating domestic and international travel

Demonstrated verbal and written communication skills

Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook

Nice-to-Have

Undergraduate degree (BS/BA) or equivalent experience preferred.

3-5 years of pharmaceutical industry experience preferred. Pfizer experience preferred

Experience using applications, such as Concur, WebEx and Ariba

Ability to take direction and work with minimal oversight

Other Job Details:

Last Date to Apply for Job: January 12, 2024

Location information: US Pfizer Site, hybrid

Eligible for employee referral bonus

#LI-PFERelocation assistance may be available based on business needs and/or eligibility.Sunshine ActPfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.EEO & Employment EligibilityPfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.Administrative#LI-PFE