Administrative Assistant - Williamsville, NY

National Fuel is currently seeking a full-time Administrative Assistant for an outstanding career opportunity in our Gas Storage Department located at our corporate office in Williamsville, New York. National Fuel is proud to have an inclusive workplace where diversity is valued, hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers and encourage you to apply today.

PRIMARY RESPONSIBILITIES:

Provide administrative and clerical support for the Gas Storage group, including document processing, data entry, and file management

Prepare, review and process purchase orders, invoices, and requisitions

Utilize PeopleSoft Financial and SBS applications for data entry, reporting, and reconciliation

Organize and maintain digital records using OnBase and other document management systems

Assist with scheduling, booking travel arrangements, and maintaining office supply inventories

Use mapping tools and internet research to support project planning and data organization

Coordinate communication with internal departments and external vendors (i.e. Eaton Office Supply, UPS)

Maintain a high level of accuracy and attention to detail in all tasks

MINIMUM QUALIFICATIONS:

High school diploma or equivalent

MS Office proficiency with advanced Excel, intermediate Word, Outlook, and Adobe Acrobat are required

Strong working knowledge and experience using PeopleSoft financials system applications

Basic knowledge of OnBase

Excellent organizational / communication skills

Ability to multi-task, prioritize work, and meet deadlines

Strong initiative, professionalism, and interpersonal skills

Ability to work independently and as part of a team

Internet search skills

PREFERRED QUALIFICATIONS:

Experience with mapping tools

ABOUT NATIONAL FUEL:

National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA.

COMPENSATION AND BENEFITS:

This is a position within the Company’s collective bargaining unit with a starting rate of pay of $24.68, after 6 months $26.30, and after 1 year $29.04.

National Fuel offers a comprehensive benefits package including the following:

Medical and Prescription Drug Coverage Paid Sick Time

Dental and Vision Coverage Parental Leave for Mothers and Fathers

401(k) with Company Match Tuition Reimbursement

Company Funded Retirement Savings Account Life Insurance

Paid Vacation Flexible Spending Account

Paid Company Holidays Charitable Giving Programs

HOW TO APPLY:

Any candidate offered a position with National Fuel will be required to successfully complete a pre-employment drug test. For confidential consideration, please submit your resume and cover letter (preferably in PDF format) to jobs@natfuel.com by 6/9/2025. Attachments with a .docm extension will not be accepted.

Please reference position #25-040NY - Administrative Assistant - Gas Storage in the subject line of your email

National Fuel is a proud equal employment opportunity employer. We believe our differences makes us all better, pushing us to look at things differently while enriching our own personal life experiences. That’s why we’re committed to building a diverse workforce and an equitable and inclusive work environment.

We celebrate diversity and do not discriminate based on race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, disability, veteran status, or any other legally protected basis.