Administrative Assistants

Temporary Position

This position will be in the Admissions Department. All admissions to the facility are handled through this department. This individual will possess a well-rounded understanding of services, routines, staffing, environment.

The Admissions team member will work closely with the Admissions Coordinator and will help to assist with the following tasks:

- Coordinate all pre-admission interviews with the Admissions Coordinator on prospective applicants in a variety of settings.

- Work closely with Director and Assistant Director of Nursing, or designee, to determine appropriate individuals for admission.

- Maintain a public relations program with all hospital discharge planners and families. Work closely with Home staff assigned to the more global public relations program working with other outside agencies.

- Schedule all admissions to the facility, working closely with the multidisciplinary team.

- Have knowledge of community services/facilities to make alternative suggestions/ assistance in placement of applicants who are inappropriate for our facility.

The Admissions team member:

-Initially, reviews application to determine potential eligibility for admission to the home.

- Provides information to applicants and their families related to admission to the facility.

- Obtains and completes all necessary admission and readmission paperwork.

-Responds to referrals in a timely fashion.

-Provides consistent and timely follow-up with applicants/families through appointments, phone calls, etc.

-Conducts personalized appointments, tours and coordinates the application process.

- Schedules and provides tours or makes arrangements for another staff member to do so if unavailable.

- Coordinates and conducts pre-admission meetings.

- Initiates insurance checks by providing information to appropriate staff.

- Contacts previous Primary Care Physicians, etc. to secure all immunizations.

- Ensures applicant TB screening is completed.

- Enters pre-admission orders and demographics into Electronic Health Record.

- Settles resident into room, ensures clothes go to laundry for labeling and all electrical items are inspected.

- Meets with family members at admissions to conduct and review all Admission Agreements.

- Provides strong customer service.

- Works in a high pace environment managing several cases, families, hospitals, discharge planners and internal staff simultaneously to get resident admitted within 24 hours.

- Other duties assigned as need arises.