Assistant - Executive

Description We are looking for a dedicated and skilled Assistant - Executive to join our client's team in the Media industry, based in New York. The position offers a long-term contract employment opportunity. As an Assistant - Executive, you will be responsible for a wide range of administrative duties to support the executive team, including handling correspondence, scheduling appointments, and maintaining an efficient documentation and filing system.Responsibilities: Act as the main point of contact between executives and internal/external clients, handling requests and queries appropriately. Undertake the tasks of receiving calls, taking messages, and routing correspondence. Arrange meetings, appointments, and provide reminders. Make travel arrangements for executives as needed. Take dictation and minutes during meetings and accurately enter data into the system. Monitor office supplies and research advantageous deals or suppliers. Produce reports, presentations, and briefs for executive use. Develop and implement an efficient documentation and filing system. Maintain an accurate record of customer credit and process applications efficiently. Monitor customer accounts and take appropriate action when necessary.Requirements Exceptional communication skills both written and verbal Proficient in data entry and office functions Experience in documentation and scheduling appointments Ability to conduct research and prepare presentations Experience in onboarding and correspondence Familiarity with C-Suite level operations Capability to handle queries, liaise with suppliers, and manage file systems Skill in drafting agreements and arranging travel Experience in scheduling meetings and understanding salary structures Proficient in dictation and preparing briefs Ability to produce reports and verify eligibility Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .