Executive Assistant

Our client, a NYC-based non-profit executive, is looking for a Temp to Perm Executive/Personal Assistant to provide personalized support in tasks related to the executive's personal needs such as with her home decor, repairs, calendar & meetings, bills, social events, as well as some tasks related to her work with the non-profit.This position will work onsite in Downtown Manhattan with travel to the Upper East Side. Hybrid schedule: Monday - Thursday in office, Friday remote, 9:00am-6:00pm, need flexibility. Position will start December/January 2024. Temp period approximately 1-3 months before conversion. Responsibilities:Calendar Management: Efficiently managing the executive's calendar, scheduling appointments, meetings, and calls, while considering priorities and minimizing conflicts.Task Prioritization: Identifying and prioritizing tasks, ensuring deadlines are met, and adjusting schedules as necessary to accommodate urgent matters.Project Coordination: Assisting in the coordination and management of projects, liaising with others to ensure successful execution. This is extremely important and requires the ability of the candidate to work with the Executive to create documents or spreadsheets that list and organizes tasks, events, and orders, to maximize the ability to complete projects in a timely fashion. Such a project might include organizing a home decorating project or coordinating dinner party guests and entertaining each month over the year.Information Management: Organizing and maintaining information and documents (both electronically and physically) and ensuring easy access when required.Online research/Miscellaneous Support: Providing ad hoc assistance such as research, personal errands, and other tasks to enhance the executive's productivity.Communication: Clear and concise communication is essential, including drafting emails, memos, and other correspondence on behalf of the executive.Travel Arrangements: Coordinating travel arrangements, including flights, accommodations, and itineraries, to ensure smooth trips.Meeting Support: Preparing meeting agendas and materials, and possibly participating in meetings to take notes and assist with follow-up actions.Shopping and Returns for the home and personal items: Managing purchases and returns on behalf of the executive, ensuring accurate orders, tracking shipments, and handling returns or exchanges as needed. Mostly done online but may also be required to visit stores or showrooms. Qualifications:2+ years administrative experience in a corporate/similar positionBA requiredGoogle Suite - Gmail, Google Sheets, Google DocsHigh attention to detailStrong communication skillsCompensation/Benefits:DOE 65K - 95K base; temp rate in-line. Discretionary bonus when permMedical, dental, vision, disability insurance, 401K, accrued sick time, accrued personal days, paid holidaysBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com .We look forward to working with you.Beacon Hill. Employing the Future (TM)Minimum Salary: 65000.00

Maximum Salary: 95000.00

Salary Unit: Yearly