Executive Assistant

Our client, a financial firm in Midtown, Manhattan, is looking for a Temporary to Permanent Executive Assistant to join their team. This position will operate mostly on a hybrid schedule, requiring Monday-Thursday on-site from 8:30-5:30pm with the occasional Friday in office as needed. Compensation for this role is 120 - 130k.ResponsibilitiesMonitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication.Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.Screen all calls for executive and handle inquiries within capacity.Track Executives' meetings and necessary follow-ups.Review incoming mail/email, prioritize and summarize content, and process replies independently or per executive's directives.Plan and coordinate monthly and weekly team meetings.Handle planning logistics for complex domestic and international trips using the Firm's contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials.Prepare expense reports accurately and submit per Firm policy.Schedule and coordinate complex meetings and executive events requiring detailed logistics handling and problem solving.Liaise with clients, investors, guests, and all personnel professionally and courteously.Maintain confidentiality and discretion at all times.Act as a team player, taking on additional tasks to support colleagues and the Firm.ExperienceMinimum of 3 years' experience providing administrative support in a financial institution.Minimum of 10 years' EA experience to high level executives.Ability to manage highly sensitive, confidential information with complete discretion.Strong judgment and relationship management skills.Ability to manage high volume of work and prioritize tasks/projects based on urgency.Excellent attention to detail and accuracy.Advanced Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook).Excellent verbal and written communication skills.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)