Executive Assistant to IR team

Our client, a global Investment firm, is seeking an Executive Assistant to support an awesome Investor Relations team of executives, which will include primary executive administrative support for the team and all of the executives are fantastic to work for/with! Candidates must be very collaborative, have a minimum of 3 -7+ years of experience working in a corporate office (ideally within financial services, and a bachelor’s degree is required.) Ideal candidates should be extremely polished and professional, highly organized, proactive, resourceful, hardworking, calm under pressure, accustomed to working in a fast-paced, ever-changing environment, and possess excellent interpersonal and communication skills (both verbal and written). Hybrid role – 3/2

Salary depends on experience (105 – 110K base), plus built in paid OT which would bring the role to 135-140k + Bonus

Hours are 8-6 with a 3/2 hybrid schedule

Responsibilities:

Schedule and organize meetings, conferences and off-sites including all related logistics/materials – pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed

Prepare and reconcile expense reports

Set up conference rooms, order food and beverages

Prepare/coordinate materials for meeting, calls and follow ups

Coordinate event registration, travel arrangements and itineraries for team

Keep team on track and know how to prioritize

Assist with special ad hoc projects as needed

Qualifications

Minimum 3-7 years corporate experience

Bachelors degree

Ability to recognize time sensitive projects

Team – oriented and collaborative attitude a must

Must work well under pressure

Excellent written and verbal communications skills

Proficient in MS office and CRM