Facilities Coordinator/Receptionist

Software Guidance & Assistance, Inc., (SGA), is searching for a Facilities Coordinator for a Contract assignment with one of our premier Financial Services clients in New York, NY. He or she will be expected to work on-site. The Firm requires Covid vaccination. Responsibilities :

• Candidate will be doing filing and binding as needed
• Assist in updating floor plans based on new hires and staff relocations
• Prepare purchase orders
• This candidate will also be required to cover to the reception desk, greeting clients and customers of the bank, answering the phones, and responding to any inquiries
• Basic clerical / administrative duties for the facilities department
• Duties include submitting maintenance requests, posting invoices, and booking conference rooms

• 3+ years of experience in a facilities management position
• 3+ years of experience with Microsoft Office Suite, Excel
• 1+ year of experience in an administrative role
• Self-starter that actively engages issues seeking resolution, ability to meet dynamic changes on prioritization
• Excellent communications skills both written and verbal
• Ability to manage assigned tasks and expectations without direct instruction or oversight
• Fast, adaptable learner who can hit the ground running
• Ability to work well under pressure while demonstrating strong professionalism
• Strong investigation, prioritization, and organization skills
• Candidate must have an open mind when it comes to approach, and be able to assess each situation separately
• Must be able to collaborate closely with a team at times, while also being capable of holding themselves accountable to meet individual deadlines without hand holding

• Bachelor's degree is nice to have
• Reception experience