Furniture and Equipment Coordinator

Job DescriptionAPPLICANTS MUST BE PERMANENT IN THE SPACE ANALYST CIVIL SERVICE TITLE, OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.HRA/General Support Services (GSS) provides safe, healthy, and appropriate facilities for HRA’s various social service programs. Its many functions include facilities planning and coordination, design and construction, renovation, repair and maintenance, custodial and other building services, health/safety program coordination, lease and property management, land use and environmental review activities, contract administration for facilities services, and warehouse operations. GSS plays a major role in HRA emergency preparedness.The Office of General Support Services (GSS) Bureau of Space and Design/Division of Property Management is recruiting for one (1) Space Analyst II to function as the Furniture and Equipment Coordinator who will:

Perform specialized space management activities to support/facilitate project implementation, ensure proper planning and utilization of space, and provide appropriate reporting for management decision-making.

Oversee space outfitting and the processing of requests for modular and non-modular furniture for both new and existing facilities.

Meet with program clients to determine space needs; discuss space need documentation, especially Personnel and Equipment (P & E) forms, clarify issues; resolve problems.

Meet with outside offices involved in implementing projects to determine and coordinate activities required for responsive space planning, appropriate use of space and timely project completion.

Troubleshoot Agency priority projects to determine and take appropriate action to resolve problems and minimize delays.

Undertake specialized projects related to property management, especially those which cannot be addressed by day-to-day operating functions.

Troubleshoot relinquishment of furniture to ensure that old and/or un-needed items are removed on a timely basis.

Create and manage multi-departmental relinquishment schedule and matrices to ensure facility relinquishments are completed in a timely manner.

Maintain proper adherence to Furniture and Equipment procedure and ensure documentation is archived correctly for auditing purposes.

Qualifications

A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or

A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above.

To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in "1" above, as follows: a) A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in "1" above; or b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in "1" above.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.