GERENEW - Project Administrator II

Project Support SpecialistLocation: 1 River Road, Schenectady, NY 12345Hybrid - 4 days in office & Fridays at homeHours: 8-5PM -hour lunchDuration: 1 year assignment , extension to up to 18 monthsRole Summary/PurposeSupport the Onshore Renewable Wind Projects team by primarily closing demobbed wind park projects, reconciling all related costs and present to finance. Additional scope includes assisting project management specialists (aka Deputy Project Managers (DPM)) and Lead in managing intercompany billings, special projects, Estimate at Completion (EAC) drafts, EAC report data clean up and updates, researching costs and assisting and supporting Oracle Enterprise resource planning (ERP) integrations and testing.Essential ResponsibilitiesAs a Project Support Specialist, you will:Primary responsibility: Create and manage a list of demobbed wind projects for determination of closing the project financially.o Reconcile and identify variances between actuals and EAC costs.§ Utilize a number of ERP and client database systems, maintain purchase order (PO) status in EACo Contact suppliers to align on PO completion and closing; follow up for remaining invoicing; update ERP PO and EAC status accordingly.§ Record ERP receipts for approved invoices.§ Note and work invoice holds with Accounts Payable (AP), Buyer and Supplier.§ Work with Project Manager (PM), Site Manager (SM) and DPM on invoice disputes and major variances.o Upon closure of all POs, complete project closure workbook with PM; pulling data from multiple client databases and resources.§ Submit closure form to PM, DPM & finance for review.§ Join finance calls for project closure discussions.o Update BOX platform with project closure workbook, original EAC and other supporting documentso Update EAC Reports (Red Flag & Allocation) with project status from demob to closure.Additional scope:Support Lead DPM and DPMs with: Intercompany billing system (IBS) reviews and reject clearing; research and clear IBS billings working with DPM and IBS system team. Set up draft EAC for upcoming projects; pull data from multiple client resources, validate information, engage PM, SM and DPM, update as necessary. Coordinate & research for special projects (Safe Harbor, Rebuild, Pooled accounts); includes validating intercompany billing, financial cost moves and EAC set up. Assist with ERP integration and testing; attend meetings as needed for company updates & changes. Update EAC red flag report data for missing/incorrect items; coordinate with PM, SM & DPM as needed. Back up DPM team as needed. Other duties and research/reporting as needed.Requirements:Ø Minimum 2-3 years’ demonstrated experience in a financial-based position with heavy excel usage preferred.Ø Proficiency in Excel, MS Office, and Word.Ø Experience in Oracle, BOX, SalesForce, Supplier Connect and intercompany billing is a plus.Ø Provide Excel Finance aptitude experience/ Resume must include Excell testØ Post in LinkedIn local collegesDesired Characteristics:Ø Project & budget-oriented mindset; must have the ability to apply educated judgement.Ø Critical attention to detail.Ø Strong interpersonal skills, ability to work and communicate with all levels of staff in a team environment.Ø Proven strong organizational skills with the ability to multi-task in a fast-paced environment.Ø Effective oral and written communication skills.Ø Must be self-motivated and take initiative.