High School Data Manager

The Data Manager powers teaching, operations, and compliance on a high school campus by owning the full data lifecycle—testing, SIS/records, attendance, enrollment, and reporting—across the school. Success in the role looks like on-time, secure test administration, error-free state and district submissions, accurate, synchronized rosters, daily attendance integrity/measurable absenteeism improvement, and high staff and family usability. In partnership with the School Leader, the DSO, and the Regional Data Team, the Data Manager coordinates all state/district assessments, safeguards accurate student records, keeps rosters/schedules and platforms in sync, and provides first-line systems support and training for staff and families—so teachers can teach, leaders can lead, and every student’s progress is visible, actionable, and compliantTesting & Assessment CoordinationOwn the school’s testing program (district/state and screeners), ensuring compliant, secure, on-time administration aligned to regional guidance.Train and prepare staff after attending test administration/security trainings; set roles, calendars, room plans, materials, and chain-of-custody.Ensure accommodations are implemented: partner with the Student Support Coordinator to verify documentation, scheduling, and reporting to the state.Protect data quality: confirm correct student/test coding, manage answer documents/bubble sheets and scanning, and complete post-administration clean-up.Run test day operations and technical troubleshooting; report any irregularities immediately to the District Testing Coordinator.Coordinate schoolwide screeners (e.g., MAP, DIBELS) so windows are met and results are captured and shared on schedule.Align with regional teams on supplies, procedures, and readiness checks across schools.Student Information Systems (SIS) & Records ManagementOwn the student records lifecycle in PowerSchool: timely, accurate entry for enrollments, transfers, withdrawals, demographics, program/special population codes, and guardian/address changes.Process records requests (transcripts, verifications) securely and on deadline in compliance with FERPA and district/state rules.Maintain organized archives of cumulative files and report cards (digital/physical) with clear indexing and retention.Data Quality, Reporting & ComplianceLead roster and records QA for state/district reporting (e.g., CLASS, STS, TSDL) and meet 10/1, 2/1, EOY deadlines with zero major errors.Reconcile rosters and assignments (teacher/course/section) and verify TEP-eligible teacher rosters for staff who don’t issue grades.Complete dropout/attrition clean-up (MS/HS) to ensure accurate accountability reporting.Keep platforms in sync (PowerSchool ↔ learning/assessment tools such as Achieve, i-Ready, mCLASS) to preserve instructional data integrity.Coordinate HSR survey administration to compliance standards and target response rates.Report Cards & GradebookRun pre-finalization audits (missing/invalid grades, category/weight issues); support teachers in resolving grade entry errors.Finalize, print, and distribute report cards on time; archive to student records.School-Based Data Support & ToolsServe as first-line support for data systems (e.g., PowerSchool, DeansList, Illuminate, Kickboard, Qlik/Tableau, Clever, blended-learning apps): access, passwords, basic troubleshooting.Liaise with the regional data team on complex issues; document tickets and turnarounds to prevent recurrence.Attend required trainings and maintain up-to-date SOPs, quick guides, and job aids for staff.Support families in accessing and understanding parent-facing portals; ensure translation/interpretation as needed.Align with school leadership on usage expectations and reporting practices that inform instruction and operations.Data Tracking & Schoolwide ProgramsMaintain visibility of key program data (e.g., Accelerated Reader, MAP, DIBELS) via dashboards, bulletin boards, or staff updates.Publish concise roll-ups that highlight trends, gaps, and next steps for instructional teams.Attendance ManagementOwn the attendance program: daily verification, accuracy checks, and audit-ready records compliant with district/state rules.Drive execution: ensure 100% teacher submission; pull morning reports, contact absent/tardy families by set times, document in SIS, reconcile discrepancies, and escalate chronic cases.Run data cycles: daily/weekly reporting to identify at-risk students, analyze trends, and brief leadership on progress to goals.Lead interventions with ops/student support: implement tiered strategies to reduce chronic absenteeism; generate official notices and manage truancy folders per policy.Participate in attendance meetings and coach a small caseload of focus students to improve ADA.Enrollment Management & ComplianceManage the enrollment process end-to-end: collect, scan, and organize required documentation; verify accuracy/completeness; and ensure compliance with district/state requirements.Execute enrollment transactions in systems: process enrollments, withdrawals, and no-shows in SIS; complete discharge forms; submit required documentation in Salesforce; and maintain logs of attempted contacts.Stay compliant on OneApp procedures by attending all required RSD trainings and meeting published timelines.General Operations SupportProvide front-office coverage as needed: answer calls, respond to parent requests, receive packages, sell uniforms, and keep daily office operations running smoothly.Support safe, efficient arrival/dismissal procedures in partnership with the operations team.