Office Administrative Assistant

Efficient Mechanical is a Long Island based HVAC company that has been in business for 20 years. We are looking to add to our office team with a dedicated office assistant.

The responsibilities to include:

- Accounts receivable/Accounts Payable

- QuickBooks invoicing

- General office duties to include filing and scanning of office documents

- Maintenance/ updating of customer files kept in the CRM

- Ongoing communication with customers and prospects via phone, email or text to handle service/install issues and appointments

- Follow-up calls to customers and prospects to specify and sell service contracts as well as new system sales opportunities

- Set up and maintain Technicians schedules

- Daily interaction with office and company management

The ideal candidate should possess the following skills and traits:

- Excellent knowledge of Microsoft Office and QuickBooks

- Strong comprehension of accounts receivable by tracking payables owed and collecting outstanding payments

- Positive can do attitude, detailed oriented and focused on offering the best customer service experience

- Ability to prioritize and multi task in a busy office