Office Assistant 2

NY HELP Yes Agency Civil Service, Department of Title Office Assistant 2 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $41399 to $50884 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address 25 Broadway City New York State NY Zip Code 10004 Minimum Qualifications NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS:Office Assistant 2 One year or more of clerical experience. COMPETITIVE MINIMUM QUALIFICATIONS:70.1 TRANSFER QUALIFICATIONS:One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 7 or higher eligible for transfer and determined to be similar by Civil Service. 52.6 TRANSFER QUALIFICATIONS: One year of permanent, contingent permanent, or 55 B/C service allocated to a Grade 7 or higher eligible for transfer and determined to be administrative by Civil Service.For transfers, a list of approved titles is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. SUBSEQUENT 55B/C QUALIFICATIONS:A subsequent 55b/c appointment may be considered if you have one year of permanent, contingent-permanent, or 55B/C service in an eligible position allocated to Grade 7. To be considered, you must provide a copy of your letter of eligibility with your response.55 B/C QUALIFICATIONS: Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.You must meet the open competitive qualifications from the most recent examination announcement. The open competitive minimum qualifications are: please see Provisional Qualifications above as they are the same minimum qualifications. Note: It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Duties Description The Office Assistant 2 may include, but are not limited to the following: Ensure clerical processing procedures are followed and recommend improvements. Gather, compile, and prepare materials for test administration. Resolve clerical operation issues and respond to questions concerning test administration. Assign test monitors or clerical staff to greet and check in candidates. Assist candidates with the scheduling or rescheduling of their exams, and answer questions that test monitors and clerical staff are unable to resolve. Complete all documentation for the various exams that are administered, reporting any suspected irregularities or discrepancies. Configure candidate testing stations, maintain testing room and equipment, and provide training to test monitors and clerical staff on work equipment and procedures. May administer examinations and instruct candidates on test procedures. Plan, assign, and schedule test monitors and clerical staff to test administration roles and ensure adequate training for assignments in consultation with the Program Aide or Office Assistant 3. Data enter per diem test monitor and clerical payroll to ensure temporary, occasional staff are paid timely. Supervise test monitors and clerical staff, and evaluate the performance of staff and the quality, quantity, and timeliness of their work. May be assigned to cover test site shifts at the computer-based testing center, public schools, or other test sites in an assigned region, which may include nights and weekends, or travel to another test site. Work hours will be a set schedule of 7.5 hours between 8am - 5pm, determined at the time of hire. As you move forward in the position, there will be shifts set to work day, evening, and/or weekend hours for this position. Also please note that trainings may occur outside of your initial normal schedule, and you will be notified ahead of time to make schedule adjustments with your supervisor accordingly. Additional Comments #TeamCivilService is growing and is looking for motivated, forward-thinking employees to join our team to build a dynamic workforce. The Department of Civil Service is undertaking several initiatives to transform the way the agency delivers services to our partner agencies and to the public, and we are excited to be adding new members to the team. In addition to joining a growing team and agency, employees will also receive a comprehensive benefits package. The Department of Civil Service is the central personnel agency for the Executive Branch of New York State government, serving approximately 150,000 employees. Our mission is to build tomorrow's workforce today by promoting a diverse, inclusive, and talented workforce. We lead and deliver world-class workforce management strategies by providing innovative solutions based on merit, fitness, and equality of opportunity. Among its duties, the Department: Partners with State agencies to offer workforce recruitment and placement services, including developing minimum qualifications, classifying positions, developing civil service examinations, and administering performance assessment tests. Administers the New York State Health Insurance Program (https://www.cs.ny.gov/nyship/), one of the largest public employer health insurance programs in the nation, serving more than 1.2 million lives. Assists municipal agencies with civil service administration of more than 360,000 local government employees. Oversees the Governor's Program to Hire Individuals and Veterans with Disabilities (https://www.cs.ny.gov/rp55/) to place individuals with disabilities in State jobs and the New New York Leaders Initiative Student Intern Program. (https://nysinternships.cs.ny.gov/nnyl/)NOTE ON TELECOMMUTING: DCS employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with DCS Telecommuting Program Guidelines.The Department of Civil Service is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to YourFutureBeginsHere@cs.ny.gov Some positions may require additional credentials or a background check to verify your identity.Name Tessa Rusiecki Telephone 5184734306 Fax Email Address YourFutureBeginsHere@cs.ny.gov Address Street Empire State Plaza, Agency Building 1 Office of Human Resources and Administrative Planning City Albany State NY Zip Code 12239 Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, and resume to YourFutureBeginsHere@cs.ny.gov. Please include the Title and Vacancy ID# you are applying for in the subject line of your email.