Office Assistant 1

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Office Assistant 1 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 06 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $35177 to $43521 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 44 Holland Ave City Albany State NY Zip Code 12229 Duties Description · Answering and routing telephone calls, greeting callers, and taking messages · Utilizing Outlook, review and coordinate general e-mail inboxes and e-faxes daily· Providing clerical and administrative support· Maintaining office scheduling and event calendars· Submitting ITS help tickets on behalf of new and current staff· Preparing, reviewing, and editing documents using Word, Excel, and PowerPoint· Coordinating conference calls and meetings· Opening, sorting, and distributing electronic and hard-copy incoming and outgoing correspondence· Setting up and maintaining filing and tracking systems for electronic and hard-copy correspondence, documents, records, and other materials· Operating office equipment such as copiers, scanners, and telephones, including routine maintenance and resupply· Managing an inventory of office supplies, including ordering as needed· Inputting data into systems for processing or trackingLinkedIn:https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all#LI-BT1 Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:There are no minimum education or experience requirements for this title. COMPETITIVE MINIMUM QUALIFICATIONS:Candidates must be reachable for appointment on Current Civil Service Eligible List for this title. REASSIGNMENT QUALIFICATIONS:Current Office for People with Developmental Disabilities employees with one year of permanent, contingent permanent, or 55 B/C service as an Office Assistant 1. If you have less than one year, you must be currently reachable on the eligible list. TRANSFER QUALIFICATIONS:Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than to salary grades. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm. 55 B/C QUALIFICATIONS: Possess the minimum qualifications for this title as established by the Department of Civil Service and listed on the most recent exam announcement. Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary) Have a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, and be able to provide it to the Human Resources Office upon request. Additional Comments NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a noncompetitiveappointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title.At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitiveemployment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status. If you are currently a New York State employee serving in a permanent competitive qualifying title and eligible for a transfer via Section 70.1 of the Civil ServiceLaw, you may be appointed to this title as a permanent competitive employee Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter. All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continuedemployment will depend on maintaining eligibility. If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLFProgram forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan whileworking full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions oftheir positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact theNYS OPWDD Reasonable Accommodation Unit at (518) 486-7222 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms. The Office for People With Developmental Disabilities (OPWDD) and its Division of Administration is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with adiverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas andtalent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our team, wewelcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin,age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518)486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms. Some positions may require additional credentials or a background check to verify your identity.Name Barbara Thorpe Telephone 518-473-4785 Fax 518-474-9902 Email Address MainOffice.Careers@opwdd.ny.gov Address Street 44 Holland Ave City Albany State NY Zip Code 12229 Notes on Applying Please submit a cover letter and resume as an attached PDF or Word document by March 6, 2025. Please reference the EOA# 2025-058 in all correspondence