Office Associate - Order Entry, Data Analysis, Purchasing, Cust Srvc

03 Apr 2024

Looking for a fulltime office associate for a privately held company with 24 employees located in Henrietta NY. We are a commercial bread distributor, A wholesale bakery, and a sauce co-packer. We are looking for someone to manage the input of orders for Monday through Friday distribution of commercial breads (delivered to our warehouse daily) and our own bakery items. We have a small office and there is the opportunity to cross train in other areas.

Primary Duties include:

Analysis of sales data and preparation of sales data reports.

Order entry. Inputting orders into our software. Each day preparing the paperwork and tablets needed by our drivers for the next day’s deliveries.

Daily evaluation of certain inventory items and related receiving documents.

Weekly calculation, preparation and submission of Purchase Orders for certain products we purchase.

Some telephone work with customers (confirming orders).

Daily communication (phone, text) with our delivery drivers.

Attending to window customers and vendors (persons picking up and delivering products).

This job is onsite – there is not an option to work remotely.

Must be:

Reliable and punctual. Must have reliable transportation.

Excellent communication skills and ability to work well with others in a small office environment

Very organized and ability to multi task different duties during the day. Good attention to detail. Quick learner.

Excellent math and counting skills.

Proficient in Microsoft Excel and Word programs.

Very comfortable with the computer and working online.

Knowledge of QuickBooks online a plus, but we will train as necessary.

We use an online computer system called POM/SYS (from We also use QuickBooks, online version. You will learn and work in the POM/SYS program every day.

Hours – 8:30 am – 4:00 pm, Monday-Friday. 30 minutes for lunch, 40 hours/week. No overtime, no weekends. Benefits include paid time off (vacation, sick pay, paid holidays), company pays part of medical insurance, Simple IRA match (after one year). Pay $18 per hour or commensurate with experience.

Please send resume and we will contact you to arrange an interview

  • ID: #51388455
  • State: New York Rochester 14602 Rochester USA
  • City: Rochester
  • Salary: USD TBD TBD
  • Showed: 2024-04-03
  • Deadline: 2024-06-02
  • Category: Admin/office