Office Manager

Role : Office Manager Location : Brewster, NY 10509, USA Onsite

• Support Aliant’s culture by ensuring that all public areas are kept clean and professional and contribute to a warm, friendly, and positive office environment
• Greet guests, candidates, and vendors in alignment with our company office visitor policy, making them feel at home and continually look for ways to improve our office procedures
• Manage the reception area to ensure effective telephone and mail services (USPS, FedEx, UPS) distributing mail and packages and run miscellaneous errands as needed
• Act as the can do ‘go to’ person for help or advice when associates are unsure who to ask; actively resolve issues in the office as they arise or document and escalate if you cannot find a solution
• Ensure office supplies (i.e., printer paper, notebooks etc.) and kitchen supplies (i.e., water, coffee, snacks, paper towels, etc.) are fully stocked, regularly refilled, and reordered when necessary and maintain all office kitchens including cleaning out refrigerators on a weekly basis
• Manage logistics for internal meetings and events (e.g., reserving conference rooms, ordering catering service, sending out invites, buying decorations, do the set up/take down service for events)
• Manage office services vendors, including housekeeping, food and beverage, office equipment, supplies, shipping & receiving, etc.
• Manage office space, including reporting building issues to the landlord and shepherd to resolution
• “Jack" or "Jill" of all trades – willing to jump in where needed
• Manage look and feel of the office and kitchen, keeping it clean and orderly; order and stock kitchen materials as needed, remove/break down boxes and other clutter, making workspaces more efficient and aesthetically pleasing, increasing office productivity
• Assist in troubleshooting common technology issues involving phones, copiers, printers, videoconferencing systems by involving the appropriate parties to ensure office devices are working