Office Manager for Composting Company

Community Compost Company collects food scraps in the Hudson Valley of New York and Northern New Jersey. We are leading the region in the development of a systems approach to food waste reduction, collection, and local processing. The material we collect is brought to local farm sites and made into compost, which will go back to the earth to restore soil quality for the myriad of attributes that it offers the environment. The finished compost is sold through our brand Hudson Soil Company.

We’re seeking an experienced administrative professional who is passionate about the environment to fill our office manager position. The position is approximately 32-38 hours, 4-5 days per week (the days/times will be established at the time of hire), out of our office in Kerhonkson, NY.

About the Position:

-Support company operations by creating and maintaining office systems

-Maintain the books for the business in QuickBooks

-Manage accounts receivable / payable

-Ensure that all items are invoiced and paid on time

-Create sales and expense reports as needed

-Manage incoming and outgoing mail

-Manage paper and electronic filing systems

-Provide general administrative support to the owner and other staff

-Oversee the onboarding process for new hires

-Maintain inventory of office supplies and restock as needed

-Handle quarterly tax payments

-Manage staff timesheets and complete biweekly payroll

-Assist employees with questions regarding timesheets and payroll

-Answer customer questions regarding payments as needed

-Maintain insurance paperwork and claims for the company

-Handle renewals and reporting for compliance with regulatory agencies

-Assist with troubleshooting tech issues as they arise

-Oversee HR duties including tracking employee time off requests and benefits

-Support in planning for employee meetings and company events

Qualifications:

-Highly organized and experienced working with people in an office environment

-Two to four years of experience managing office operations and systems

-Fluent in QuickBooks with experience bookkeeping and managing payroll for a company of 10 employees

-Proficient in Google Workspace including acting as an account administrator and using applications such as Drive, Docs, Sheets, etc.

-Self-motivated with good time management skills

-Tech savvy with the ability to troubleshoot basic computer, internet and printer issues

-This is an in-office position. Must reside in the Hudson Valley within commuting distance to company office in Kerhonkson, NY.

-Experience with grant writing/management and employee benefits is a plus

To Apply:

Please send your resume and cover letter. Professional references will be requested during the interview process.