People Operations & Operations Manager (HR + PA Support)

Job Title:

People Operations & Operations Manager (HR + PA Support)

Location: Babylon Township

Employment Type: Full-Time

Salary Range: $75,000 – $95,000 per year

Travel: None

⸻

About Us:

We are a growing New York State-certified security solutions provider with an active state contract that allows us to work with K–12 schools, universities, hospitals, municipalities, and government agencies. With a solid reputation for reliability and professionalism, we are now positioning our company to double in size over the next 5 years.

To support that growth, we’re hiring a versatile and proactive team member to serve in a blended role encompassing People Operations (HR), Operations Management, and Executive Personal Assistant support. This is a full-time position with direct, daily interaction with our CEO and leadership team.

⸻

About the Role:

This is a hands-on, high-impact position that touches nearly every part of the business. The right candidate will help strengthen our internal systems, manage day-to-day operations, and drive HR excellence—while also acting as a trusted right hand to the CEO.

⸻

Key Responsibilities

People Operations / HR (ADP TotalSource Platform)

Manage employee lifecycle: recruiting, onboarding, offboarding, compliance, and HR documentation

Administer payroll, benefits, and time-off policies using ADP TotalSource

Maintain records for certifications, trainings, and background checks in accordance with NYS and contract guidelines

Promote a culture of excellence, accountability, and continuous improvement

Coordinate team-building efforts, internal memos, and staff recognition

Operations Management

Support execution of security contracts with schools, government agencies, and healthcare institutions

Manage internal systems, vendor coordination, and client reporting requirements

Track key deadlines, proposals, renewals, and operational workflows

Assist in organizing RFP responses and compliance documentation

Contribute to the strategic planning process to help scale the company over the next five years

Executive / Personal Assistant to CEO

Manage calendar, schedule meetings, and coordinate travel (minimal)

Support CEO with follow-ups, project organization, and daily task prioritization

Serve as liaison between CEO and internal/external stakeholders

Ensure confidentiality and professionalism at all times

Help maintain momentum on CEO-led initiatives

⸻

Qualifications

3+ years of experience in Human Resources, Operations, or Executive Support

Experience in a regulated or service-based industry (security, education, healthcare, or government preferred)

Strong working knowledge of HR/payroll platforms—ADP TotalSource experience highly preferred

Excellent organization, time management, and interpersonal communication skills

Tech-savvy and fluent in Google Workspace or Microsoft Office

Bachelor’s degree in Business, HR, or related field preferred

High integrity, discretion, and the ability to juggle competing priorities

⸻

What We Offer

Competitive Salary: $75,000 – $95,000 per year

Full-Time Role with consistent hours and no travel required

PTO, Paid Holidays

Health & Dental Insurance

401(k) Plan with Company Match

Opportunity to grow with a mission-driven company on a clear path to expansion

Collaborative team culture and direct access to leadership

⸻

How to Apply:

If you’re excited by the opportunity to shape a growing security company from the inside out and enjoy working in a fast-paced, supportive environment, send your resume and cover letter.