Project Coordinator I

NY HELP No Agency Environmental Facilities Corporation Title Project Coordinator I Occupational Category Other Professional Careers Salary Grade NS Bargaining Unit None listed Salary Range From $61340 to $65000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Unclassified Service Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 625 Broadway 7th Floor City Albany State NY Zip Code 12207 Minimum Qualifications Associate’s degree and two years of relevant experience in project planning for capital construction, implementation, securing financial assistance for local governments or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as determined by the Corporation.Experience with Microsoft Excel is critical. Applicants should highlight their proficiency in tables, sorting, filtering, data validation, and complex formulas like VLOOKUP in their cover letter and/or resume.Must possess a valid driver’s license as travel is necessary to conduct meetings and site visits across the state.Knowledge/Skills · Self-motivated and capable of working independently.· Detail-oriented with strong organizational, planning, time management, and problem-solving skills. · Highly proficient in Microsoft Office products, especially Excel and Word, and the ability to work with a database.· Experience working in a fast-paced environment with time-sensitive projects.· Ability to adhere to protocols, contribute to process improvements, and identify and assess operational risks· Understanding of basic mathematical principles. · Strong verbal and written communication skills and an ability to interact with people of diverse backgrounds and experiences in a professional manner.· Ability to manage multiple tasks effectively. · Ability to develop and maintain common office filing systems and processes and adhere to departmental routines and lead the information sharing and storage practices.· Proficiency with the use of office equipment including computers, copiers, scanners, etc.· Knowledge of methods, materials, and terminology used in the planning, design, and construction of municipal infrastructure projects is preferred. Duties Description Under the direction and supervision of the Senior Manager and the Program Manager, the Project Coordinator will provide support for the New York Clean Water State Revolving Fund (CWSRF), Green Innovation Grant Program (GIGP) grants, and a variety of other financial assistance programs that predominantly focus on providing funding for water quality infrastructure projects from state and federal sources. Primary responsibilities include assisting clients during the application and grant execution process; working with clients as part of a team to review and determine clients’ financial needs; informing them of program requirements; coordinating meetings and preparing communications with internal divisions and external partners including local government officials, the public, regulatory agencies, and various State and Federal agencies; and preparing and analyzing data.Essential Duties· Collaborate with other EFC divisions to facilitate the execution of grant agreements.· Establish and maintain working relationships with municipal officials, their consulting engineer and others regarding contracts and other documentation and provide assistance from initial project planning and development through construction completion and project closeout.· Review documentation, including application-related information and contracts, for completeness and adherence to project and program guidelines.· Prepare and maintain electronic files pertaining to projects and programs.· Track and monitor projects and programs using databases, spreadsheets, and other tools, produce standard and ad-hoc reports and recommend tracking adjustments, as necessary.· Research and compile information about projects and programs and distribute it to appropriate managers and staff.· Assist in preparing correspondence to staff, municipal officials, and other outside entities regarding the financing and grant process.· Help prepare presentations, coordinating mailings, and handling program contacts via telephone and electronic mail.· Accompany EFC engineers to project meetings and independently conduct routine construction site visits.· Verify that adequate and eligible documentation has been submitted to support the disbursement of project funds. Maintain database records for all invoices, contracts, agreements, and change orders submitted in support of disbursement requests.Working Conditions and Physical AbilitiesWork is performed in an office setting, with extended periods of sitting and fine motor skills required for computer use. Additional Comments The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing capital, grants, and expert technical assistance.EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals. We believe organizations that embrace diversity in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective, among other traits, are stronger and more effective.To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in either the NYS and Local Retirement System, which is a defined retirement plan, or the Voluntary Defined Contribution Program.In compliance with Public Law 99-603, candidates selected for appointment must provide, within three (3) business days of the employee’s first day of employment, an original copy of documentation proving citizenship and/or legal right to work in the United States.It is the policy of the State of New York and EFC to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, physical or mental ability, national origin, gender, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record, unless based upon a bona fide occupational qualification or other exception.All individuals with disabilities are encouraged to apply to positions that they are qualified to perform. It is the policy of EFC to provide qualified persons with disabilities an equal opportunity to participate in and receive the benefits, services, programs, and activities of EFC, and to provide such persons with reasonable accommodations and reasonable modifications as are necessary, to enjoy such equal opportunity, including accommodations in the recruitment process. EFC will provide reasonable accommodation to ensure effective communication of information to individuals with disabilities. If you need an auxiliary aid or service to make this information available to you, please contact EFC’s Human Resources Office at (518) 486-9267.It is the policy of EFC to provide reasonable accommodation for religious observers.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Telephone 518-402-6924 Fax Email Address humanresources@efc.ny.gov Address Street 625 Broadway 7th Floor City Albany State NY Zip Code 12207 Notes on Applying Application Requirements and Related InformationCandidates interested in joining our team should apply by using the green "Apply for this Job" link available at https://nysefc.bamboohr.com/careers/58?source=aWQ9MjI%3DSalary will be based on experience and qualifications, as well as market and business considerations.Employees may request to telecommute up to two days per week after the completion of their training period.