OverviewJob Title: Purchasing A ssociate Department : Real Estate & Infrastructure Operations Reports To: Purchasing Manager Job Summary: Reporting to the Purchasing Manager within the Department of Real Estate and Infrastructure Planning , the Purchasing Associate is responsible for assisting in the fulfillment of purchase requests at both program and administrative sites. ResponsibilitiesEssential Functions :
Fulfill purchase requests for food, materials, equipment and supplies for Rising Ground program and administrative sites; input data and request information into tracking system
Assist in implementing organization wide purchasing platform including but not limited to learning and understanding the technology and its capabilities , training others on how it operates , monitoring performance, conducing admin functions running reports and issuing purchase requests and ensuring that they are processed and finalized as needed.
Research and maintain relationships with vendors and suppliers to ensure efficient and cost-effective purchasing
Develop and maintain common product lists, including price/cost information along with historical data on past purchases
Work with the finance department to ensure accurate and timely reconciliation of all purchases
Assist with receiving and closing out open purchase orders with respect to fiscal closing limits
Track and document orders from time of purchase request through fulfillment and maintain organized system for purchase and receiving documentation
Aide with logging and tracking all asset purchases via asset management software
Track and reconcile agency credit card purchases and ensure documentation is properly prepared for end-of-month accounting
Assist in development of and tracking of formal procurements and awards
QualificationsQualification s
High School Diploma
Proficient in Microsoft Office software (Outlook, Word, Excel) and database management.
Process driven and attention to detail: accuracy in performing procurement responsibilities
Strong organizational, presentation, and customer service skills
Ability to multi-task and adapt to changes quickly; Self-motivated with the ability to work in a fast moving environment
Skill in preparing written communications and materials
Interpersonal skills: such as telephone skills, communication skills, active listening and customer-care
Typing skills to ensure quick and accurate data entry
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
It is the policy of Rising Ground that the Agency wholly complies with the equal treatment of all employees and applicants for employment without unlawful discrimination as to an individual’s perceived or actual race, creed, color, national origin, alienate, citizenship status, gender, gender identity, age, disability, marital status, partnership status, sexual orientation, ethnicity, religion, or veteran status in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, layoff and termination and all other terms and conditions of employment.
Physical Requirements: Must have the ability to complete all standard administrative and support tasks including but not limited to climbing up and down stairs, operation of computers/phones/fax/printer/copy machine, and the ability to lift boxes, furniture, and equipment up to 30lbs. Must be able to travel from the various locations and sites of Rising Ground
By signing below, I acknowledge that I have fully read and understand my expectation to meet the responsibilities for the above mentioned position and represent that I am capable of doing so in a satisfactory manner. I commit to maintaining the listed requirements for this role, including training requirements and will report to the HR department in the event I am unable to meet them.
Employee Signature: Date:
Job LocationsUS-NY-BrooklynPosted Date11 hours ago(9/5/2024 10:25 AM)Job ID 2024-2926 of Openings 1Category Administrative
Full-time