Receptionist

Receptionist

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Islip Terrace, NY, USA

16-17 per hour Based on education and experience

Hourly

Part Time

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What's the difference between a job and a meaningful, rewarding profession? Being a part of something bigger. At Mercy Haven, we are committed to ending homelessness on Long Island by providing homes and services to populations in-crisis, including those living with mental illness, homeless families, veterans, and the elderly. Our excellent benefits package and investment in our employees' success got us voted a Newsday Top Workplace on Long Island the past three years.

Mercy Haven is hiring apart time receptionists at our main office location in Islip Terrace. The schedule is Monday-Friday 8:30am-12:30pm.The receptionist assists the Executive Assistant with all office responsibilities, including set-up and breakdown of meeting spaces, the greeting of visitors, management of the front receptionist desk, and task support to all departments, as needed. Responsibilities:

The efficient and warm reception of guests and staff

Prompt and accurate attending to the phones and the public's inquiries

Appropriate documentation of calls and visitors

Appropriate referrals of calls to other resources, when possible

Responsible for the setting of standards for staff in regards to care of office systems and equipment

Presenting clear and consistent directions for office procedures

Taking part in Hospitality for meetings and guests and create a welcoming environment for staff and guests

Organizing office routines and completes the assigned task

Receives and distributes mail

Assists staff with all correspondence

Sends out applications for housing, creates and maintains residential files, and enters data for the intake process

Responsible for accuracy of residential records before admitting and upon discharge

Works with staff to complete all statistical reporting and accountability reports to funding sources

Assists the Director of Facilities with mailing out inspection notices

Generates resident birthday cards

Updates staff phone list and maintains an accurate daily record of staff out-of-office/meetings and travel

Experience Requirements:

Experience working in an office setting and knowledge of office practices

Experience with printers, copiers, postage machine, and office equipment

Able to work in a fast-paced environment and act with a sense of urgency

Proficiency in Microsoft Office Suite

Physical Requirements: remains stationary for long periods of time in the office, moves intermittently throughout the office during work hours, reaching overhead, may push or pull 15-20 pounds daily, may push or pull up to 50lbs occasionally repetitive wrist/finger movement, read/write reports and use computer on daily basis

High School Diploma or Equivalent required

MERCY HAVEN IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE ON THE BASIS OF RACE, RELIGION, GENETIC PREDISPOSITION, CREED, COLOR, NATIONAL ORIGIN, ANCESTRY, SEX, SEXUAL ORIENTATION, AGE, MARITAL STATUS, VETERAN STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW.