Receptionist II

OverviewAct as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required. Responsibilities

Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party

Greet outside visitors in a professional manner

May sign for incoming and outgoing packages; route to appropriate party

Use internal paging system

Call for car service or messenger as requested by client

May perform filing, typing and other administrative duties as requested by client

Assist various departments with mass mailings

May receive and route faxes

May schedule conference room based on client requests and order catering as needed

Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site

Prepare monthly production and volume reports in order to measure productivity and prepare billing charges

Qualifications

High school Diploma or equivalent

5 years direct experience as a receptionist

3+ years prior experience working in a professional office environment

Proficiency using various office equipment

Able to use computer to produce reports (Excel, Word, and PowerPoint)

Ability to perform routine and non-routine functions of all office equipment and systems

Excellent customer service, professional attitude and appearance are a must; Ability to work overtime & meet deadlines

PHYSICAL DEMANDS

Physical activity required including bending, reaching, prolonged periods of sitting

May lift and/or move up to 10 lbs

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within

A company focused on creating a positive work and client environment

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job LocationsUS-NY-New YorkPosted Date5 hours ago(10/18/2024 2:32 PM)Requisition ID 2024-18766 of Openings 1Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time Fixed Salary USD $21.53/Yr.