Accounts Payable Coordinator

The Accounts Payable Coordinator supports accurate and timely invoice, payment, and travel and expense processing by completing defined transactions, validating documentation and approvals, maintaining records, and identifying discrepancies for review. This entry-level role develops working knowledge of accounts payable operations, controls, systems, and compliance while partnering with suppliers, employees, Accounting, and internal approvers. The position works within established procedures and under the guidance of experienced accounts payable team members, protects confidential payment information, and escalates exceptions or nonroutine matters.  WHAT YOU’LL BE DOING:

Invoice & Transaction Processing Support   

    Prepare, enter, and route supplier invoices and approved direct-entry transactions using established coding, documentation, and approval procedures.  

    Review invoices and supporting records for completeness, duplicate risks, required approvals, and basic data accuracy; identify discrepancies for review.  

Payment & Control Support   

    Prepare payment-support documentation and complete assigned validation steps for payment runs, approved voids or reversals, and funding records.  

    Follow established approval, segregation-of-duties, OFAC, positive-pay, ACH authorization, debit-block, confidentiality, and record-retention controls.  

Travel, Expense Corporate Card Support 

    Review expense reports, receipts, lodging documentation, and reimbursements against established requirements; route exceptions for review.  

    Maintain corporate-card receipts and supporting records, follow up on missing documentation, and respond to routine user questions using approved resources.  

Reconciliation, Compliance & Records

    Assist with transaction matching, aging research, recurring-invoice review, voided-check documentation, reconciliations, audit requests, 1099 activities, and unclaimed-property support.  

    Maintain accurate, complete, and retrievable accounts-payable records and document the status of discrepancies or missing information.  

Service, Learning & Improvement

    Respond to routine supplier and employee inquiries, gather information, and escalate sensitive, complex, or system-related matters.  

    Build accounts-payable knowledge through assigned work and feedback and use approved automation and AI-enabled tools responsibly while validating outputs and protecting confidential information.