Accounts Payable Specialist

The Accounts Payable Specialist performs and verifies day-to-day accounts payable and travel and expense transactions with limited guidance, supporting accurate invoice processing, timely reimbursements and payments, and complete accounting records within established review and approval requirements. The role resolves routine discrepancies, performs reconciliations and control activities, supports 1099 and unclaimed-property administration, and partners with suppliers, employees, Accounting, and internal approvers. The Specialist protects confidential payment information and escalates complex, sensitive, or systemic issues. WHAT YOU’LL BE DOING:Invoice Processing & Exception Resolution 

    Independently process and code supplier invoices and direct-entry transactions; validate duplicate risks, supporting documentation, approvals, and due dates.  

    Research and resolve routine invoice workflow, export, dispute, blocked-email, and approval-chain issues; escalate integration or systemic errors.  

Payments & Disbursement Controls 

    Prepare and verify payments and funding; complete assigned OFAC, positive-pay, ACH authorization, debit-block, approval, and payment-detail controls.  

    Resolve returned, voided, reversed, or exception payments within established authority and retain complete support.  

Travel, Expense, & Corporate Cards 

    Review expense reports, receipts, lodging expenses, and reimbursements; resolve aged items and routine policy exceptions.  

    Support expense-user profiles, reporting, corporate-card documentation, policy administration, and employee inquiries.  

Reconciliations, Compliance, & Period-End 

    Perform transaction matching and support recurring and period-end reconciliations, including voided checks, recurring invoices, aging, and unresolved items.  

    Support 1099 reporting and unclaimed property activities through documentation review, data cleanup, reconciliations, corrections, due diligence, filing support, and exception tracking.  

Service & Continuous Improvement 

    Resolve routine supplier and employee inquiries, document outcomes, and escalate urgent, sensitive, high-risk, or systemic matters.  

    Maintain process and control documentation and use approved automation and AI-enabled tools responsibly to improve accuracy and efficiency while validating outputs and protecting confidential information.