Associate Executive Specialist

About this role:Wells Fargo is seeking an Associate Executive Specialist to join our Global Operations Shared Services team within the Chief Operating Office (COO). Learn more about our career areas and business divisions at wellsfargojobs.com.In this role, you will:

Provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables, and pulling routine reports

Proactively manage leader calendars by prioritizing meetings and events to maximize time effectiveness and take appropriate actions to keep on track with daily schedules

Manage Leadership team meeting agenda/reporting package

Coordinate and assist with preparation of Town Hall scheduling, topics, and material

Drive and track ongoing recognition routines such as anniversaries, birthdays, etc

Help on-board and off-board new and/or terminated employees and contractors, and helps the team navigate obstacles to find solutions

Assist team with scheduling meetings with key partners

Help make travel arrangements (book flights, hotels, car rentals). Help plan off-site team meetings

Proactively schedule meetings with leadership team to ensure preparedness for meetings and deliverables

Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals

Interact with shareholders, regulatory agents, media, and internal and external customers

Collaborate with team on the standardization of less complex administrative duties to contribute to the overall team effectiveness

Identify opportunities for improving or implementing processes and tools within executive business management functional group

Establish and implement office procedures and controls, handle most sensitive customer issues and confidential correspondence

Present recommendations for resolving more complex situations and exercise independent judgment while developing understanding of the function, policies, procedures, and compliance requirements

Required Qualifications:

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

Experience providing office administration experience within a large and complex financial services or similar organization

Experience handling confidential information with the ability to apply tact and good judgement

Experience identifying and implementing process efficiencies

Experience preparing presentations, managing data, and compiling reports

Experience setting up meetings and utilization of Microsoft Teams (or similar platform experience) for meeting facilitation

Experience providing meeting support to plan, execute, and take meeting minutes

Project management skills

Ability to make decisions, prioritize work, report priorities/metrics to senior management, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

Advanced skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Ability to manage competing priorities flawlessly

Ability to be flexible and adjust plans quickly to meet changing business needs

Ability to thrive in a fast-paced environment as a self-starter and quick-learner.

Problem-solving skills, flexibility and adaptability are needed to prioritize and resolve issues in a timely manner and results driven approach to work

Excellent verbal and written communication skills with the ability to provide credible challenge and coach up when relevant.

Job Expectations:

Ability to work on-site at the work location

Location:

1525 W. WT Harris Blvd Charlotte, NC

Required location is listed above. Relocation assistance is not available for this position.Job posting may come down early due to volume of applicants.Posting End Date:23 Jul 2024Job posting may come down early due to volume of applicants.We Value DiversityAt Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.Applicants with DisabilitiesTo request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .Drug and Alcohol PolicyWells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.Wells Fargo Recruitment and Hiring Requirements:a. Third-Party recordings are prohibited unless authorized by Wells Fargo.b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.Company: WELLS FARGO BANKReq Number: R-384329Updated: Sat Jul 20 00:57:17 UTC 2024Location: CHARLOTTE,North Carolina