Corporate Administrative Assistant

Corporate Office Administrator

Our company has been a leader in the Facilities Services Industry since 1998. We believe that details matter, as do each of our employees and customers. Through our core values of loyalty, honesty, and integrity, we strive to create a culture of growth and opportunity for each individual we employ. We currently have operations in all 50 United States, Puerto Rico, Guam, and the Virgin Islands. Join a growing company with a sense of pride in everything that we do.

Summary

The Corporate Assistant will support the executive leadership team Charlotte office and be responsible for a broad range of administrative duties.

Corporate Assistant Duties and Responsibilities can vary widely from day to day. The expected responsibilities include, but are not limited to the following:

Responsible for performing a variety of clerical accounting functions

Reconcile various accounts by identifying errors in posting or omissions by applying appropriate accounting standards

Prepare various weekly, monthly, and periodic reports

Prepare communications such as memos, emails, reports, and other correspondences

Write and edit documents that include, but are not limited to, letters, reports, and instructional documents

Create and maintain filing systems, both electronic and physical

Handle incoming calls and use appropriate telephone etiquette

Schedule appointments and Schedule/Coordinate meetings

Maintain calendars, collect, collate, and distribute mail

Work with corporate leadership as necessary on prep for meetings, templates, presentations, and materials for external meetings, and other communications materials as may be needed by corporate leadership.

Job Requirements

The professional in this role must maintain a positive attitude and enjoy interacting with internal and external visitors. They must possess solid computer skills and knowledge of utilizing tools like Microsoft Word, Excel, and PowerPoint.

While a college degree is not required, they must display a high level of oral, reading, and written comprehension. Given the importance of this role, a professional demeanor must be maintained at all times.

This position requires someone who takes initiative and manages their time well to fulfill time-sensitive projects. The professional must be an active listener to comprehend required duties, and quickly understand the best method for completing them. They must be organized, reliable, and have a keen attention to detail.

Competencies

Organizing and prioritizing

Analytical thinking

Excellent math and computing

Excellent grammar skills a must

Advanced Excel skills a must

Advance PowerPoint skills a must

Attention to detail and accuracy

Confidentiality

Judgment

Communication skills

Relationship building

Problem-solving

Teamwork

Integrity

Ability to be courteous and provide great customer service skills with both internal and external customers.

Must be able to pass background and drug screening. Must be professional and courteous. Must be able to perform each essential duty satisfactorily, have a current valid driver's license, and have reliable transportation. Must have a high school diploma. Please reply to this email and attached resume, if interested.