Event Coordinator

Event Coordinator Print (https://www.governmentjobs.com/careers/durhamnc/jobs/newprint/4458958) Apply  Event Coordinator Salary$27.16 - $30.56 HourlyLocation Durham, NCJob TypePT w/ Ret benefits (work 20 hrs but less than 30)Job Number24-04855DepartmentParks and RecreationOpening Date04/11/2024Closing Date4/25/2024 11:59 PM Eastern

Description

Questions

Position DescriptionWork, Serve, Thrive. With the City of Durham Advance in your career while making a real difference in the community you serve. Hourly Rate: $27.16Workdays/Hours: Vary - 20-25 week; some weekends requiredPosition performs duties to plan events for the City of Durham, such as reviewing logistics, organizing schedules and timelines, arranging required services, and monitoring the work of approved contractors. Incumbent provides on-site support by evaluating weather and safety conditions, coordinating vendors, overseeing event logistics, and stage management. Responsibilities include contributing to staff meetings, allocating duties, reserving spaces, and supervising event staff.Duties/Responsibilities

Plans, organizes, and implements events such as the Earth Day Festival, Senior Holiday Party, and Rock the Park series within approved budget.

Coordinates planning meetings with staff and other involved parties to ensure that all aspects of an event are fulfilled in a timely and efficient manner.

Administers to logistics, operations, transportation, waste management, and other essential functions of an event.

Ensures that all agreements, sponsorships, publicity, and written correspondence pertaining to events are reviewed and approved by management before distribution.

Assists with sponsorship solicitation for events.

Books and contracts performers and ensure that marketing materials can be prepared and distributed well in advance of the event.

Submits all check requests and vendor payments, ensuring that paperwork is accurate and submitted at least seven days prior to the event date.

Assists in recruiting and coordinating staff and volunteers to ensure sufficient coverage for the event.

Ensures that the required facility agreements and internal equipment reservations are completed by deadlines.

Secures and submits external rentals and equipment needs in time for the event.

Ensures that on-site evaluations are conducted at the event and evaluations are submitted to the departmental data coordinator within seven days of the completion of the event.

Completes event reports within ten days of the completion of the event.

Manages all contractual and rental agreements, ensuring that payments are prepared and processed according to the requirements set therein.

Manages elements of assigned special projects such as the Bimbe Festival, Latino Festival, and Holiday Parade within agreed upon deadlines.

KNOWLEDGE OF:

Planning and provision of general and specialized event programs and services.

Methods for sourcing contractors and service providers.

Logistics, safety, and security for events.

SKILL IN:

Creating and maintaining budgets.

Contract negotiation.

Supervising and leading volunteers.

Clear and concise written and verbal communication.

Decision making.

Exercising initiative and good judgment.

Report writing and record keeping.

Minimum Qualifications & Experience

Associate’s degree in event management, recreation, physical education or a related field.

Three (3) years of experience supervising event planning or recreation.

Valid North Carolina Class C Driver’s License with a satisfactory driving record.

Valid Adult and Pediatric First Aid/CPR/AED – with Anaphylaxis and Epinephrine Auto Injector Certification within the first six months of employment.

.

Additional Preferred Skills

Coordinated and executed a large festival or event in the past 24 months.

Direct supervision responsibilities over event contractors.

Direct supervision responsibilities for event volunteers.

01

Where did you first hear about this opportunity?

City of Durham Website

Walk in

Job fair

Employee referral

Professional organization Please list the organization in "other" box below

Internet posting Please list the specific web site in the "other" box below

Craig's List

Facebook

LinkedIn

GlassDoor

governmentjobs.com

Monster.com

Indeed.com

Employment Security Commission

Magazine/Newspaper

Other

02

If you listed "other" above please give specific web site, organization, or publication.

03

Do you have a valid, unrestricted, North Carolina driver's license "or" if you currently have another state driver's license, are you willing to obtain a valid NC driver's license within 60 days of hire?

Yes

No

04

Please select your highest level of COMPLETED education.

Less than a High School Diploma or Equivalent (GED, HiSET, TASC)

High School Diploma or Equivalent (GED, HiSET, TASC)

Associates Degree

Bachelor's Degree

Master's Degree

PhD or Juris Doctorate

05

If you have an Associates' degree or higher level of education, is your degree in event management, recreation, physical education or a related field?

Yes

No

06

How many years of experience do you have supervising event planning or recreation?

No related experience

Less than 1 year of experience

1 year but less than 3

3 years but less than 5

5 years or more

07

Do you have a valid Adult and Pediatric First Aid/CPR/AED – with Anaphylaxis and Epinephrine Auto Injector Certification "OR" are you willing to obtain the certification within the first six months of employment?

No

Yes

08

Have you fully coordinated and executed a large festival or event in the past 24 months?

No

Yes

09

If you have you fully coordinated and executed a large festival or event in the past 24 months, briefly describe the event including the associated budget and the attendance. If you have not coordinated and executed a large festival or event in the past 24 months, indicate N/A.

10

Have you had direct supervision responsibilities over event contractors?

No

Yes

11

If you have had direct supervision responsibilities over event contractors, briefly provide a few examples of the types of contractors and the largest number you managed for a singular event? If you have not, indicate N/A.

12

Have you had direct supervision responsibilities for event volunteers?

No

Yes

13

If you have had direct supervision responsibilities for event volunteers, briefly provide a few examples of the work the volunteers performed and include the largest number of volunteers you managed during a singular event. If you have not, indicate N/A.

14

How many events have you coordinated in the past 24 months?

None

1-3 events

4-6 events

7-9 events

10-12 events

More than 12 events

15

What is the largest event that you have been responsible for coordinating? If you have not coordinated a large event, indicate N/A.

16

What is the largest event budget that I have used in the development/execution of an event?

I have not developed/executed an event.

$0-$2,500

$2,501 - $4,999

$5,000 - $7,500

$7,500 - $10,000

Over $10,000

17

List any event specific certifications you may have. If you have no certifications, indicate N/A

Required Question