Purchasing Officer

Job Summary

Under the direction of the Controller, the Purchasing Officer is responsible for sourcing, negotiating and purchasing materials, goods, and services essential for the college operations.

Essential Duties and ResponsibilitiesDuties and responsibilities include but are not limited to:

Verify all requisitions for proper purchasing procedures, coding, completeness andaccuracy

Process purchase requisitions into purchase orders through the North Carolina E-procurementSystem and approvals through work flow process.

Research items on state contract for faculty and staff and contact vendors to provide quotesfor purchases under $50k.

Create bid documents, maintain the bid process, review specifications, post tabulations and award bids.

Work with the State of North Carolina Purchase and Contract Division/ NC DIT to obtain approvals for bid documentsover$50K.

Train faculty and staff on all purchasing for state contracts, HUB purchasing, the E-procurementSystem, NCID administrator, PCards training and Laserfische work flows.

Prepare, submit and maintain regular reports such as quarterly HUB report, Annual State Purchasing Flexibility Report, monthly Executive order 50 report, annual Dave Report, Compliance Reviews, Yearly Procurement Plan, and public records requests.

Maintain location, buildings and rooms in Datatel/Colleague

Will be required to obtain the North Carolina Contract Manager Certification (NCCM) and the NC Purchasing Officer Certification (NCPO) from the State of NC Division of Purchase and Contract

Related Responsibilities:

Apply the budget code system knowledge to dailyworkflow

Post the Purchasing Manual on the MCC Website and maintain quarterly for all changes tostate regulations.

Must sustain individual progress to ensure the completion of work to meet federal, stateand institutionaldeadlines

Work closely with all faculty and staff in providing training and assistance on purchasingand equipmentregulations

Articulate understandable directions orally and in writtenform

Maintain a professional and positive relationship with students and outsideinstitutions

Maintain an environmentally safe and professional workarea

Perform other duties and tasks assigned by the Controller, the VP for Finance/ CFO or the Presiden

Knowledge, Skills, Abilities, Education and Experience RequirementsQualifications/Requirements:

Minimum Requirements:

An Associate Degree

Two years related experiencepreferred

The equivalent combination of education and related work experience may beconsidered

Experience in a business office settingpreferred

Knowledge of accounting principles andpractices

Ability to schedule and organizeworkflow

Ability to maintain poise under pressure and work efficiently with frequentinterruptions

Ability to communicate effectively, both orally and inwriting

Proficient in the use of Word and Excel to produce accurate, professionaldocuments

Problem solving and analyticalskills

Self-motivated and able to work with littlesupervision

Tact, energy, and resourcefulness in dealing with a variety of situations andpeople

An understanding of, and commitment to, the unique nature and role of the College. Thecollege is a learning-centered institution, which requires employees to be life-longlearners.

Preferred Requirements:

Two years experience in a community collegesetting

Bachelors Degree

Proficiency in the use of Colleague

Equity in Learning and Employment:

Equity and belonging are crucial to who we are. The College celebrates diversity and inclusion, embracing a broad definition of diversity that includes people of every race, ethnicity, gender, gender identity, sexual/affectional orientation, age, socio-economic status, ability or attributes (visible and invisible), neurodiversity, religious or ethical valu s system, national origin, political beliefs, and first-generation college students.Additional InformationPhysical Requirements:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell; work in a confined area with little room for movement; and be able to move between buildings and campus locations with ease. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to work flexible and evening hours; must have a valid North Carolina Driver License; must be able to type 50 correct words per minute.