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Founded in 1934, Medical Mutual is the oldest and one of the largest health insurance companies based in Ohio. We provide peace of mind to more than 1.2 million members through our high-quality health, life, disability, dental, vision and indemnity plans. We offer fully insured and self-funded group coverage, including stop loss, as well as Medicare Advantage, Medicare Supplement, and individual plans.Provides administrative support to President & CEO exercising confidentiality, tact and professionalism at all times. Interacts with a diverse group of callers, visitors and employees, as well board of directors and community leaders. Plans, prioritizes and organizes workload. Proactively filters requests, meeting invitations and activities of CEO to maximize executive’s time.ResponsibilitiesProvides administrative support for President and CEO§ Maintains the executive’s special/strategic projects§ Corresponds through multiple media channels. Fields phone calls, mail and email, maintaining the security of the executives' records and files§ Manages calendars and appointment scheduling§ Proactively requests information to maximize meeting effectiveness§ Receives visitors including board members and community leaders§ Safeguards the executive from distractions and interruptions; redirects as appropriate§ Prepares and distributes materials for Board Meetings§ Uses business software applications (word processing, presentation and spreadsheet) to prepare/generate reports, correspondence, presentations, meeting minutes, etc.§ Prepares and tracks purchase orders, expense reports, system access requests, and supply orders.§ Coordinates meeting logistics, including facilities, equipment and travel arrangements.§ Acts as a liaison with other departments and outside agencies, including high-level staff. Collaborates on special projects.Qualifications§ Bachelor’s Degree in Business Administration or related field or equivalent post high school vocational and/or formal training program for administrative assistant/office management§ 7 years experience as an Executive Assistant; preferably in the financial services or healthcare industry§ Certified Administrative Professional or related certification preferred§ Advanced knowledge of expense account preparation, budget reporting, making travel arrangements, and managing executive schedule§ Knowledge of standard office procedures and equipment operation (multi-function copier, multi-line phone, etc.)§ Knowledge of the organization’s operations, procedures and organizational structure§ Advanced Microsoft Office skills§ Demonstrated knowledge of executive office protocols regarding confidentiality and ability to interact with high level officials, customers and board membersMedical Mutual is looking to grow our team! We truly value and respect the talents and abilities of all of our employees. That's why we offer an exceptional package that includes:A Great Place to Work:
Top Workplace in Northeast Ohio. Year after year we've received this recognition!
On-site wellness center at most locations. Enjoy personal trainers, towel service, locker room, weight room, elliptical machines, and a variety of classes!
On-site cafeteria serving hot breakfast and lunch, at most locations. Choices ranging from salad bar, made to order, hot and cold sandwiches, or a variety of entrees cooked fresh daily. Convenience store at most locations
Employee discount program. Discounts at many places in and around town, just for being a Medical Mutual team member
Business Casual attire
Excellent Benefits and Compensation:
Competitive compensation plans
Employee bonus program
401(k) with company match and an additional company contribution
Excellent medical, dental, vision, and disability insurance
An Investment in You:
Career development programs and classes
Mentoring and coaching to help you advance
Education reimbursement up to $5K per year
About Medical Mutual:We strive to create peace of mind. Our customers can trust us to do things right and to help them get value from their health plan. We're the largest health insurer in Ohio and for over 85 years, we've been serving our members and the Ohio communities where they live and work. Medical Mutual is a Top Place to Work in Northeast Ohio with exceptional career opportunities that offer challenge, growth and a great work/life balance. We want talented, innovative, and driven people to help us continue to be the best health insurance choice of Ohioans and help make Ohio the best it can be! Our headquarter building is located in the heart of downtown Cleveland and we have multiple offices throughout the state. Join us at one near you!At Medical Mutual and its family of companies we celebrate differences and are mutually invested in our employees and our community. We are proud to be an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, veteran status, or disability status.We maintain a drug-free workplace and perform pre-employment substance abuse and nicotine testing.Title: Executive Assistant to President & CEOLocation: OH-BrooklynRequisition ID: 2400014
Full-time