Personal Admin Assistant for Busy General Contractor

Job Title: Personal Assistant to General Contractor

Location: Oklahoma City, OK

Pay Range: $16–$22 per hour DOE

Job Description:

We are seeking a highly organized and proactive Personal Assistant to support a busy General Contractor specializing in remodels and roofing. The position is part time with a minimum of 25 hours per week and the potential for full time hours based on seasonal workload. The ideal candidate will handle a variety of administrative and project management tasks to ensure smooth day-to-day operations. You will be assisting with everything from managing schedules to coordinating projects and handling client communications. If you are detail-oriented, adaptable, and have strong communication skills, we would love to hear from you.

Key Responsibilities:

Administrative Support:

Schedule management, answer emails, calls, and organize important documents like permits, contracts, and invoices.

Project Management Assistance:

Help with scheduling, updating project timelines, and assisting in budget tracking. Liaise with subcontractors, suppliers, and clients to ensure smooth progress.

Supply and Vendor Management:

Research and order materials, compare prices, manage relationships with vendors, and ensure timely delivery of supplies.

Client Relations:

Assist with preparing proposals, contracts, estimates, and maintaining positive relationships with clients. Handle customer inquiries and updates.

Invoicing and Payments:

Assist in generating and tracking invoices and payments, managing accounts payable and receivable, and overseeing payroll.

Permit and Licensing Assistance:

Assist with acquiring building permits, keeping up with local building codes, and ensuring project compliance.

Key Characteristics:

Strong organizational skills:

Ability to manage multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.

Excellent communication:

Clear, concise, and professional communication skills, both verbal and written, to interact with clients, suppliers, and the team.

Proactive problem-solving:

Anticipate needs and potential challenges before they arise, offering solutions to improve efficiency.

Tech-savvy:

Comfortable with office software, cloud-based management systems, and social media platforms.

Adaptability and flexibility:

Ability to handle unexpected tasks and changes in plans as they arise, maintaining a calm and professional demeanor.

Requirements:

Previous experience as a personal assistant, administrative assistant, or project coordinator (construction industry experience is a plus).

Proficiency with Microsoft Office, Google Suite, and project management software.

A valid driver’s license and reliable transportation.

Ability to work both independently and as part of a team.

Benefits:

Competitive pay between $16–$22 per hour, depending on experience.

Flexible hours and the opportunity to grow with the company.

To Apply:

Please send your resume and a cover letter outlining your relevant experience by replying to this post.