Senior Executive Administrative Assistant - 14338

10 May 2024

Vacancy expired!

Requisition Number: 14338 Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Hours Per Week: 40 Security Clearance: Top Secret Level of Experience: Senior

Job Description

HII is looking for a qualified Senior Executive Administrative Assistant to support the Strike Systems Program Office located at Tinker AFB, Oklahoma. TS/SCI clearance is required. Experience supporting senior officers and executives (O-6 and above, GS-15 and above, or industry equivalents).
  • Experience shall include:
  • Preparing and maintaining (keeping current and accurate) leadership calendars and schedules;
  • Planning and booking travel and preparing, checking, and processing travel vouchers upon return;
  • Coordinating appointments, correspondence, and communications with other senior executive administrative assistants; and managing generation, coordination, and signature of executive correspondence and documentation
  • Expert user of the Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat applications and the Explorer, Firefox, and Chrome web browsers.
  • Proficient at making airline, hotel, and automobile travel reservations on-line
  • Experience booking travel and processing vouchers with the Defense Travel System (DTS) is highly desired
  • Experience operating and accomplishing basic maintenance (such as paper, ink, resets) of office computers, copiers, printers, and FAX machines
  • Experience operating video teleconferencing equipment is highly desired

Essential Job Responsibilities

  • Prepare program documentation using Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat.
  • Send and receive program data and information via the Non-classified Internet Protocol Router Network and classified networks using Microsoft Internet Explorer, Mozilla Firefox, and Google Chrome browsers.
  • May be required to learn to use other commercial or specialized computer applications in the performance of their assigned tasks.
  • Provide secretarial and administrative assistance to include preparing documentation, maintaining appointment calendars, planning travel, and facilitating office and inter-office communications.
  • Provide office integration, communication, coordination, and planning support for program administrative operations.
  • Accomplish planning, tracking, and reporting functions in acquisition development, production, and sustainment efforts.
  • Support set-up, execution, and clean-up of electronic and face-to-face meetings.
  • Support facilities management tasks to include organizational inspections and audits; ordering supplies; basic office appliance maintenance (ink, paper, resets); and setting up facilities maintenance.
  • Interact with lateral organizations and external agencies as required to accomplish the program mission to include facilities management, personnel management, security, computer support, public affairs, and building managers to facilitate uninterrupted, day-to-day operations

Minimum Qualifications

  • Senior level must have a minimum of 7 years of relevant administrative experience and a high school diploma.

This opportunity resides with Cyber & Electronic Warfare, a business group within HII's Mission Technologies division. HII works within our nation's intelligence and cyber operations communities to defend our interests in cyberspace. Our deep expertise in network architecture, software and hardware development, cybersecurity and the electromagnetic environment uniquely enables us to support sensitive missions for federal agency partners.

HII is a global engineering and defense technologies provider. With a 135-year history of trusted partnerships in advancing U.S. national security, HII delivers critical capabilities ranging from the most powerful and survivable naval ships ever built, to unmanned systems, ISR and AI/ML analytics. HII leads the industry in mission-driven solutions that support and enable a networked, all-domain force. Headquartered in Virginia, HII's skilled workforce is 44,000 strong. For more information, please visit: hii.com.

HII is committed to cultivating an inclusive company culture to promote collaboration and enhance creativity by hiring a diverse work force. HII is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.

  • ID: #49903907
  • State: Oklahoma Oklahoma city 73101 Oklahoma city USA
  • City: Oklahoma city
  • Salary: USD TBD TBD
  • Job type: Permanent
  • Showed: 2023-05-10
  • Deadline: 2023-07-09
  • Category: Et cetera