Accounts Payable Specialist II

24 Mar 2024

Vacancy expired!

Are you self-motivated and looking for a challenging and fulfilling position on a dynamic team?  Then look no further!The Springs Living is seeking an enthusiastic and detail-oriented person to join our Accounting Team in the position of Accounts Payable Specialist II. This is a team that genuinely cares about each other.  We are not only committed to working hard, but we enjoy ourselves while doing it!The Accounts Payable Specialist II is responsible for the full cycle of accounts payable functions and system monitoring to ensure company financial policies, procedures, and controls are in place, and that vendors are paid timely and accurately.  This includes high volume processing (3000+ invoices per month) for multiple Senior Housing communities in a paperless environment.Main Job Tasks and ResponsibilitiesUpload vendor invoices and purchase card transactions to electronic accounts payable system and assign to workflows for approval.Review our utility vendors each month to ensure that all invoices have been received.Process  invoices for development and capex projects, ensuring accuracy of coding and adherence to established policies and processes by utilizing:Current job and category code listsOpen contracts and purchase ordersEstablished job budgetsEnter contract data in construction accounting systemUpdate contracts with change ordersAssist Senior Accountant – Construction & Fixed Assets with preparation of supporting documentation of construction draws as directedProvide PayScan system support to usersMonitor all invoices within the workflows to ensure timely approval.Record electronic payment of invoices.Reconcile vendor statements each month.Monitor accounts payable aging and alert your supervisor of any long outstanding items.Complete credit applications as needed to establish new vendors.Set-up new vendors in the accounts payable system, ensuring that W-9’s and insurance certificates are received as appropriate.Maintain various credit card programs as authorized by management.Provide excellent customer service to vendors, community personnel, and other team members by researching and resolving inquiries in a professional and timely manner.Perform month end closing duties.Perform quarterly and annual audits of vendor data for 1099 issuance.Document, update, and add efficiencies to policies and proceduresLearn, understand, and become a user resource for various systems involved with the AP functions.Ensure your supervisor is regularly informed of any issues for which guidance is necessary.Maintain professional relationships with community staff, and other team members.Uphold The Springs Living AIM ValuesActively demonstrate the accounting team’s values of integrity, flexibility, accuracy, humor and hard work.Listen effectively and provide clear, concise, and accurate verbal and written information including all relevant documentationCooperate with others to effectively and efficiently achieve goals and resolve problemsMaintain a professional image to residents and fellow co-workers, in words, actions, and appearanceMaintain confidentiality and privacy of our residents and staff at all timesMeet the needs and wishes of customers (residents, staff, and families) appropriately by being prompt, polite, professional, and personalAdaptable and willing to change in order to ensure successComplete all assigned duties efficiently and accuratelyAssist the Management Team in providing an environment for employees in which they consistently feel valued and respected

  • ID: #49534034
  • State: Oregon Mcminnville 97128 Mcminnville USA
  • City: Mcminnville
  • Salary: USD TBD TBD
  • Job type: Full-time
  • Showed: 2023-03-24
  • Deadline: 2023-05-23
  • Category: Et cetera