Assistant to the Executive Director (bilingual preferred)

08 Jul 2024
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Job description

Start Date: 08/15/2024

Job Type: Full-time (year round position)

Job Description: The Assistant to the Executive Director will provide essential support to elementary, middle, and high school students, faculty, and the community. This role involves assisting with supporting student development and aiding in administrative tasks throughout the week. The ideal candidate will be passionate about fostering a supportive and inclusive school environment.

If fluent in Spanish: The Assistant to the Executive Director will additionally provide essential support to Spanish-speaking families. The role will involve assisting with translation and interpretation throughout the week. The ideal candidate will be fluent in Spanish and passionate about fostering a supportive and inclusive school environment.

Weekly Schedule:

Mondays, Tuesdays, & Thursdays: Work with elementary, middle, and high school students and Spanish-speaking families (if applicable).

Wednesdays: Assist the Executive Director.

Fridays: Assist the Event Coordinator.

Key Responsibilities:

Non-Bilingual Candidate: Mondays, Tuesdays, & Thursdays:

1. Student Support:

Assist the Student Support Team (SST) in working with students, primarily on Thursdays.

2. Parental Engagement:

Organize workshops and informational sessions for parents on topics such as educational programs, health services, and community resources.

3. Resource Connection:

Connect families with community resources and services, such as healthcare, housing, and legal assistance.

4. Additional Administrative Assistance (since bilingual job duties not assigned)

Assist the Executive Director with administrative duties, including preparing the All Team Bulletin and managing school board policies.

Help coordinate school events and programs

Bilingual Candidate: Mondays, Tuesdays, & Thursdays:

1. Translation and Interpretation:

Translate written communications, notices, and reports.

Provide interpretation services during meetings, parent-teacher conferences, and other school events.

2. Communication Support:

Help Spanish-speaking families understand school policies, procedures, and available resources.

Assist teachers and staff in effectively communicating with Spanish-speaking students and their families.

3. Cultural Bridge:

Promote cultural awareness and sensitivity within the school community.

Facilitate a Spanish Club to enhance cultural exchange and engagement.

4. Student Support:

Support Spanish-speaking students in their academic and social development.

Advocate for students to ensure they receive appropriate educational support and services.

Assist the Student Support Team (SST) in working with students, primarily on Thursdays.

5. Parental Engagement:

Encourage and facilitate the involvement of Spanish-speaking parents in school activities.

Organize workshops and informational sessions for parents on topics such as educational programs, health services, and community resources.

6. Resource Connection:

Connect families with community resources and services, such as healthcare, housing, and legal assistance.

All Candidates: Wednesdays:

1. Administrative Assistance:

Assist the Executive Director with administrative duties, including preparing the All Team Bulletin and managing school board policies.

Help coordinate school events and programs.

All Candidates: Fridays:

1. Event Coordination:

Assist the Event Coordinator with planning and executing school events.

Provide support for logistical and administrative tasks related to events.

Qualifications:

- Fluency in Spanish and English (preferred).

- High school diploma or equivalent (required);

- Previous experience in a school or educational setting (preferred).

- Strong communication and interpersonal skills.

- Ability to work effectively with diverse student populations and their families.

- Excellent organizational skills and attention to detail.

- Proficiency in using basic computer applications and record-keeping software.

Hours: Monday-Friday 8:00-4:30 p.m. (40 hours/week). Hours will be reduced to 28 hours/week June 9th, 2025 through July 1st, 2025 due to summer hours. August hours are 35 hours/week.

Pay: 17-$20/hour starting D.O.E.; $22-25/hour starting if fluent in Spanish, placement D.O.E.

Benefits: Medical, Dental, and Vision employer contributions, PERS retirement contributions paid by the employer on behalf of the employee, vacation/sick time, paid holidays, unpaid extended holiday breaks (full week of Thanksgiving, 2 weeks of winter break, 1 week of spring break).

Employment offers are contingent on a candidates ability to pass a pre-employment background check, drug screening, ODE sexual misconduct screening, and fingerprinting.

Job Type: Full-time

Pay: $17.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Retirement plan

Vision insurance

Schedule:

8 hour shift

Monday to Friday

Application Question(s):

As a public charter school all employment offers are contingent on passing a pre-employment background check, drug screening (includes marijuana), ODE sexual misconduct screening, and fingerprinting. Please do not apply if it is unlikely you will pass these screenings as we are not able to offer you employment otherwise.

Education:

High school or equivalent (Required)

Experience:

Google Suite: 1 year (Preferred)

Language:

Spanish (Preferred)

Ability to Relocate:

Medford, OR 97501: Relocate before starting work (Required)

Work Location: In person

Full-time
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