Project Coordinator for Christian Fundraising Agency

08 Jul 2024
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Project Coordinator Job Description

Part time – Hourly

In-Office/Remote Hybrid - Portland, OR

Reports to President

The Project Coordinator is responsible for executing tasks on all projects, ensuring timeliness of deliverables and services, and building trust through consistent communication with the clients, vendors, and media partners of i58:10 Media.

The Project Coordinator has a passion for details and a drive to surprise and delight those they serve. They can think around corners and create space for innovation.

Their goal is to deliver with excellence so our ministry partners can keep doing the important work God has called them to.

Key Responsibilities

Execution of all logistics for radio fundraising events to ensure successful campaigns:

Setting up projects using software and systems of i58:10 Media

Confirming key messages with Creative Team and clients

Scheduling hosts to represent clients on-air

Ordering promotional spots and audio stories from the Production Team

Orchestrating all required web giving collateral with client

Delivering email, social media, and other digital appeals to stations, produced in collaboration with clients and the Creative Team

Creating a campaign specific tracking document or other means to track totals

Coordinating call center logistics (third-party or in-house)

Assembling the on-air strategy book with key messages, audio story summaries, goals, and other content relevant to the client’s appeal

Scheduling campaign strategy calls with stations and i58:10 media hosts

Monitoring results during campaign hours, promptly responding to urgent needs, and providing feedback to hosts when coaching may be needed

Processing invoices with appropriate vendors and handing off to Finance Team

Recapping separately with client, hosts, and station to improve future campaigns

Coordination of video projects in collaboration with the Video Team:

Scheduling video shoots and travel for Video Team

Overseeing revision and approval process

Invoicing client once final project is delivered

Maintaining weekly activity dashboard to keep team informed of current projects

All other duties as assigned

Requirements

Bachelor’s degree or 2+ years in project management

A background in radio or digital marketing is a plus

Excellent verbal and written communication skills

High attention to detail and organization

Able to efficiently manage time

Collaborate effectively with team, clients, and vendors alike

Skills

Proficiency in Microsoft 365 (Office Suite) and Google Workspace

Basic understanding of project management software (Asana)

Ability to anticipate and overcome obstacles

Can develop, implement, and evaluate internal systems and processes for greater efficiency

Basic analytical skills to interpret data, track performance, and provide feedback

Personal Qualities

A personal relationship with Jesus Christ and a desire to live out one’s faith

A desire to serve alongside those who work with the hurting and hopeless

Flexible like Gumby – can adapt when things change quickly

Work Environment and Hours

Approximately 25 hours per week, this hourly position has hours that vary week to week depending on work load and events that may be happening

o Because of the nature of and hours for radio fundraisers, there may be days where the Project Coordinator needs to be on-call or monitoring an event as early as 3am pacific time and as late as 7pm pacific time

In-office is preferred but i58:10 Media is open to an in-office/remote hybrid model if it is the right fit for both the

Project Coordinator and the greater team

Travel is not expected for the Project Coordinator, but may be required

Compensation and Benefits

Hourly rate: $25/hour

Part-time position with a maximum of 25 hours per week

Potential to move to full time salaried position with additional benefits

Opportunities for professional development and career growth within the company

Company Overview

i58:10 Media exists to live out the Bible verse that inspires our name:

“Feed the hungry and help those in trouble, then your light will shine out of the darkness and the darkness around you will be as bright as day.” Isaiah 58:10 NLT

We accomplish this by serving as the marketing and fundraising agency/production house for ministries dedicated to the same purpose.

By “feeding the hungry and helping those in trouble” we believe God’s Kingdom will advance and society will be changed by witnessing and experiencing God’s love and grace in action.

We work exclusively with organizations and ministries of like mind and heart, most notably as it relates to a having a distinct and noticeable Christian ministry to their work.

Application Process

To apply, please fill out our application at i5810media.com/careers and upload your resume and a cover letter detailing your relevant experience and why you are a good fit to serve our ministry partners. If you have any questions, you may email us at info@i5810media.com.

Date of Posting: July 3, 2024

Application Deadline: July 31, 2024

We look forward to receiving your application and exploring the possibility of welcoming you to our team at i58:10 Media!

Full-time
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