Accounts Payable Specialist

Job Description

The mission of the Accounts Payable Specialist is to account for and process all payments and expenditures. You will work closely with the accounting team and senior management across multiple business units to verify payment information and ensure payments are processed in a manner that will maintain good relationships with internal and external clients.

Including, but not limited to the following:

• Oversee the invoicing process, which includes GL account coding, necessary approvals, processing invoices into NetSuite/MineralTree, & obtaining agreements.
• Verify that transactions comply with financial policies and GAAP.
• Receive and verify invoices for goods and services.
• Prepare accounts payable journal entries for month end close (concur and missing invoice accruals, intercompany transactions, etc.)
• Vendor Maintenance (W-9, New Vendor Forms, Update existing Vendor information, Void/Re-issues, etc.)
• Act as the administrator for the Concur expense reporting system & MineralTree payment system
• Prepare payments via AMEX, NetSuite, and MineralTree, as well as wire transfers.
• Research vendor invoices and inquiries to ensure payments are credited appropriately
• Maintain confidentiality with respect to all business transactions.
• Prepare other analyses and schedules as required by the Controller.
• Assist in corporate credit card distributions/maintenance
• Assist in Tax Inquiries
• Distribute “snail-mail” weekly (must be able to go into the office once a week)
• Monitor Benefits Billings
• Participate in and recommend improvements to the accounts payable process to provide better quality information on a timely basis.

Qualifications

• 3+ years of AP experience
• Understanding of GAAP required, IFRS preferred
• Experience with SOX beneficial
• Teamwork oriented, with excellent people skills
• Exceptional time management, organizational skills, attention to detail, and ability to multitask
• Proactive and efficient
• Strong math skills
• Excellent interpersonal communication skills – both verbal and written
• Familiarity with MineralTree, AMEX, and NetSuite preferred
• Experience with International Payments

Additional Information

A career opportunity with M3USA offers competitive wages, and benefits such as:

• Health and Dental
• Life, Accident and Disability Insurance
• Prescription Plan
• Flexible Spending Account
• 401k Plan and Match
• Paid Holidays and Vacation
• Sick Days and Personal Day

M3 reserves the right to change this job description to meet the business needs of the organization