Administartive Assistant

nTech Solutions
Kennettsquare, PA
26 May 2024

Vacancy expired!

Terms of Employment
  • W2 Contract, 3 Months
  • Location: Onsite in Kennett Square, PA

Overview The Talent Team Coordinator is an HR administrative professional who partners with the Talent Management and Learning & Development team to coordinate various HR support tasks as part of the employee life cycle. The contractor would report to to Manager, Talent Management & Organizational Development.

Responsibilities
  • Assist the talent management team in support of the overall Talent Management strategy, organizational development and change management efforts to include coordination, data entry, reporting, tracking and maintenance of resources and other general administrative activities.
  • Interface with employees and handle initial employee inquiries and/or responses on key processes, and escalate issues as appropriate.
  • Process vendorinvoices monthly for assessments and program attendance.
  • Coordinate the administration of HR processes such as, but not limited to, performance management, selection and development assessments, new hire orientation, engagement surveys, etc.
  • Assist in communication flow to and from clients and to other HR team members as appropriate.
  • Provide administrative support for all assessment and development tools utilized by the Talent Management team, including (but not limited to): 360s, LinkedIn Learning, DiSC, etc.
  • Create and manage a calendar for Constellation University and additional talent processes and programs.
  • Coordinate, schedule, and support logistics of learning events, both in person and virtual events including scheduling, participant management and coordination, material preparation, etc. and ensures smooth delivery of Talent Management workshops, trainings and events including room bookings, set-up, vendor communications, invoice payment, processing of evaluations, material ordering and preparing day-of content as needed.
  • Work in partnership with the Talent Management and L&D Manager to plan and execute initiatives. This could include partnership with internal teams to market, communicate, and manage content on SharePoint pages and communication of programs and initiatives enterprise wide.
  • Special projects as assigned.

Required Skills & Experience
  • High School diploma or equivalent.
  • 5 to 7 years work experience.
  • The ability to work independently with excellent attention to detail.
  • Basic project management skills (e.g., managing multiple client requests and deadlines)
  • Proficient with Microsoft Office (Excel, Word, Outlook, and PowerPoint.
  • Possess critical and creative thinker with ability to problem solve.
  • Be collaborative and a team player.
  • Have a high level of confidentiality.
  • Exceptional customer service skills.

Preferred Skills & Experience
  • Bachelor’s degree or equivalent experience in a business-related field or HR discipline.
  • Experience with virtual learning and meeting platforms:
    • Microsoft Office, Teams, SharePoint, and Learning Management System.
  • Experience working with HR and learning and development systems.