Administrative Assistant

Job Description

Reporting to the LogisticsManager, the Administrative Assistant provides high-level support with administrative tasks, reporting and related projects. We’re looking for someone who is organized, upbeat, detail-oriented and ready to take on new challenges. Interested in working for a fast-paced and high-growth organization with highly invested management? Join our team!

• Proactively provide administrative support to the Logistics Manager, Plant Manager & Human Resources;
• Prepare catalog shipment requests;
• Verify & look over reports;
• Collect production & maintenance reports & distribute to leadership team daily
• Assist with invoicing, creating purchase orders and vendor services;
• Sort incoming & outgoing mail and deliver to employees accordingly
• Answer the phone & greet visitors in the main lobby
• Arrange conference calls, video teleconferences; manage calendars;
• Coordinate travel schedules and make necessary reservations;
• Prepare correspondences including memos, letters, reports, statistical summaries and minutes;
• Coordinate and schedule internal/external meetings, and other related requirements;
• Communicate with corporate and regional staff;
• Perform other duties and special projects as assigned.

Qualifications

• 3-5 years experience in an administrative role required;
• Advanced knowledge of MS Word, Excel, PowerPoint and Outlook;
• 2-3 years experience preparing and analyzing reports;
• Demonstrate excellent written and verbal communication skills;
• Proven track record of meeting established deadlines;
• Ability to work independently and/or collaboratively as part of a team;
• Ability to effectively respond to questions from all levels within the company and third parties;
• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists;
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
• Always possess a professional image and demeanor;
• Ability to work in a fast-paced environment with exceptional time-management and organizational skills.

Additional Information

All your information will be kept confidential according to EEO guidelines.