Administrative Coordinator

Jay Ann Shop is the largest post mastectomy/compression boutique in the Tri-State area, and we are growing rapidly.

We have been around for more than seven decades, and during this time, our mission has always remained the same, help people of all shapes, and sizes find their perfect fit. If you love working with people, enjoy a fast-paced environment, are energized by finding creative solutions to unique problems, and are driven to be part of a growing business then this is the career you have been looking for.

We are currently recruiting for a full time position (Monday - Friday from 9 -5) that is based in our NEW Chalfont location.

Daily you will be interacting with a diverse group of clients and clinicians answering their questions, scheduling appointments, taking orders and assisting with various other administrative duties.

Your typical day will include:

Managing information: Preparing, organizing, and storing information in digital and paper formats

. Managing appointments: Scheduling appointments for fitters

. Communicating: Answering phone calls, responding to emails, and communicating with clients and clinicians

. Maintaining office systems: Ordering supplies, maintaining equipment, and ensuring systems run smoothly

. Liaising with others: Working with staff in other locations, vendors, and clinicians

. Maintaining records: Keeping records up to date and storing them in accordance with data protection laws

With your excellent communication and listening skills, customer centric philosophy, attention to detail, independent thinking, empathetic understanding, and knowledge of our business, you will be responsible for helping to create a friendly and efficient office to meet the needs of our clients.

To be successful, you will possess the following skills:

. Organizational skills: Strong ability to organize workspaces, maintain order and have meticulous attention to detail.

. Communication skills: Demonstrate exceptional verbal and written communication skills

. Computer skills: Proficient in Microsoft Office Outlook, Excel, Word,and is open and excited to learn new programs

. Time management skills: Successful at juggling multiple priorities at once and manages time effectively

. Interpersonal skills: Is a team player who works well with others, is positive, wants to make a difference ad possesses a caring and professional demeanor

If this opportunity sounds exciting to you, we would love to connect! We will provide you with a great company culture, flexible schedule, paid time off, paid medical benefits, 401K/profit sharing as well as the necessary training to be exceptional.