Administrative Officer (Local Government) - Luzerne Wyoming County Area Agency on Aging job vacancy

Administrative Officer 1 (Local Government) - Luzerne/Wyoming County Area Agency on AgingPrint (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4579558) ApplyAdministrative Officer 1 (Local Government) - Luzerne/Wyoming County Area Agency on AgingSalary$44,815.00 AnnuallyLocation Luzerne County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-89362-L0121DepartmentLocal GovernmentDivisionAN Luzerne-Wyoming Co AaaOpening Date07/18/2024Closing Date7/31/2024 11:59 PM EasternJob CodeL0121Position Number80000807UnionTeamstersBargaining UnitLGPay GroupLGBureau / Division Code88101140Bureau / DivisionLuzerne/Wyoming County Area Agency on AgingWorksite Address111 North Pennsylvania AvenueCityWilkes-Barre, PennsylvaniaZip Code18702Contact NameCharyl NagyContact Phone272.808.2832Contact EmailCharyl.Nagy@Luzernecounty.org

Description

Benefits

Questions

THE POSITIONAre you a compassionate, dedicated, and organized person who wants to utilize your experience and make a positive impact on the lives of older adults? If so, Luzerne County Area Agency on Aging (AAA) has an immediate opening for an Administrative Officer 1 position in which you can help us make a difference. Apply today and come join our team! DESCRIPTION OF WORKThis position coordinates the Senior Employment Program and the Pennsylvania Department Title V Program. You will also be responsible for recruiting, interviewing, counseling, and placing applicants into meaningful community employment. This includes writing and submitting all Federal Program proposals to ensure the continuance of subsidized employment opportunities for low-income older workers. Responsibilities also involve the review and analysis of existing program achievements and the development of new programs, policies, and operating procedures as well as creating posters, pamphlets, and newsletters to help communicate opportunities and information pertaining to older workers.Other duties include but are not limited to delegating tasks to the five on-site Participant Staff Assistants, attending AAA Advisory and staff meetings, and coordinating the Senior Community Service Employment Program to ensure that programs resources are in accordance with the total objective of the Workforce Investment Act. Do not miss this opportunity to enhance the quality of life for all mature adults by encouraging independence, promoting healthy lifestyles, and ensuring safety and protection throughout their life journey with us!Work Schedule and Additional Information:

Full-time employment

Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Salary: In some cases, the starting salary may be non-negotiable.

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:

Two years of experience in varied office management or staff work; and a bachelor's degree;or

Any equivalent combination of experience and training.

Other Requirements:

You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

Hiring preference for this vacancy may be given to candidates who live within Carbon, Columbia, Lackawanna, Luzerne, Monroe, Schuylkill, Sullivan, or Wyoming counties. If no eligible candidates who live within these counties apply for this position, candidates who reside in other counties may be considered.

You must be able to perform essential job functions.

Legal Requirements:

A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.

You must provide complete and accurate information or:

your score may be lower than deserved.

you may be disqualified.

You may only apply/testonce for this posting.

Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.01 The Commonwealth of Pennsylvania legislatively allows the Department of Aging and Area Agencies on Aging to provide preference to candidates who are 60 years of age or older. Are you 60 years of age or older?

Yes

How many years of full-time experience do you possess in varied office management or staff work?

2 years or more

1 but less than 2 years

Less than 1 year

None

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

Do you possess a conferred bachelor's degree or higher?

If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted.If you answer "yes" to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

Yes

If you answered "NO" to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.

120 credits or more

90 but less than 120 credits

60 but less than 90 credits

30 but less than 60 credits

Less than 30 credits

None

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application, or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each work behavior carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose for each work behavior must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

Yes

WORK BEHAVIOR 1 – WRITTEN COMMUNICATION

Compiles information for financial, statistical, monthly, or other reports, manuals, letters, memoranda, training materials, policies, and procedures in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience compiling and presenting information in written format. I was responsible for the final content of the document or report.

B. I have experience compiling and presenting information in written format. Someone else was responsible for the final content of the report using the information I gathered.

C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

D. I have NO experience or coursework related to this work behavior.

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to compiling and presenting information.

Your level of responsibility.

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 2 – ORAL COMMUNICATION

Holds conferences with staff in order to gather, review, discuss, and resolve various problems that have been encountered. Organizes meetings and speaks before groups to disseminate relevant issues and updates.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I held conferences with staff in order to gather information on problems encountered. I was responsible for disseminating information to interested parties regarding relevant issues and updates.

B. I held conferences with staff in order to gather information on problems encountered. Someone else was responsible for disseminating information to interested parties regarding relevant issues and updates.

C. I have successfully completed college-level coursework related to public speaking or communications.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to oral communication.

Your level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 3 – ANALYZING INFORMATION

Researches and analyzes grants and contracts in order to determine accuracy and compliance with established policies, rules, and regulations.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience researching and analyzing reported data. My analysis included determining accuracy and compliance with established policies, rules, and regulations.

B. I have experience researching and analyzing reported data. I was responsible for verification of accuracy, but someone else determined compliance with policies and procedures based on information I provided.

C. I have successfully completed college-level coursework related to data analysis, statistics, logic, or research methods.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

Your experience researching and analyzing data to verify accuracy.

Your experience researching and analyzing data to determine compliance with policies and procedures.

The actual duties you performed related to analyzing data.

Your level of responsibiltiy.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 4 – TECHNICAL ASSISTANCE

Communicates verbally and in writing with vendors, grantees, schools, employees, and citizens to explain applicable laws, regulations, policies, and procedures. Utilizes customer service skills when dealing with adversarial situations and difficult personalities.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions and providing technical advice as necessary.

B. I have experience interacting with individuals and utilizing customer service skills to understand concerns and explain relevant information. I was responsible for answering general questions, but referred technical questions to someone else to provide information.

C. I have successfully completed college-level coursework related to psychology or public relations.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to providing technical assistance.

Your level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 5 – PROGRAM EVALUATION

Evaluates work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Recommends and provides guidance and tools for implementing new or updated work processes, rules, policies, and procedures to create a more efficient and effective organization.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. I was responsible for developing tools such as plans of action or process maps and providing recommendations for implementing new or updated work processes, rules, policies, and procedures.

B. I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Someone else was responsible for developing tools such as plans of action or process maps and providing recommendations for implementing new or updated work processes, rules, policies, and procedures.

C. I have successfully completed college-level coursework related to program evaluation, program analysis, project monitoring and evaluation, or evaluation theory, design, and methods.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

Your experience evaluating work methods and procedures.

Your experience providing recommendations and guidance for implementing new or updated processes, rules, policies, or procedures.

The actual duties you performed related to program evaluation.

Your level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 6 – REVIEWING AND MAINTAINING DOCUMENTS

Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates submissions of proposed changes to ensure clarity and ease of understanding.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed.

B. I have experience maintaining documents and manuals. I was responsible for making changes based on recommendations which someone else evaluated for accuracy and clarity.

C. I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management.

D. I have NO experience or training related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

The actual duties you performed related to reviewing and maintaining documents.

Your level of responsibility.

College/University

Course Title

Credits/Clock Hours

WORK BEHAVIOR 7 – PROJECT PLANNING AND MONITORING

Plans, coordinates, and monitors housing projects. Determines project scope and cost. Monitors the progress of projects through the use of quality control checkpoints to ensure that established schedules are feasible and acceptable to all impacted parties and evaluates project success.Levels of PerformanceSelect the Level of Performance that best describes your claim.

A. I have experience planning and coordinating projects. I was responsible for monitoring the progress of the project, making adjustments to project plans when necessary, and evaluating project success.

B. I have experience coordinating projects. I was responsible for monitoring the progress of the project and providing recommendations for adjustments to project plans; however, someone else initially planned the project and used my recommendations to make the adjustments.

C. I have successfully completed college-level coursework related to strategic planning, project management, or project planning and implementation.

D. I have NO experience or coursework related to this work behavior.

The name(s) of the employer(s) where you gained this experience.

The type(s) of projects you planned or coordinated.

The actual duties you performed., related to project planning and monitoring

Your level of responsibility.

College/University

Course Title

Credits/Clock Hours

Required Question

AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov

ID: #52127081
State: Pennsylvania Uspa 00000 Uspa USA
City: Uspa
Salary: USD TBD TBD
Showed: 2024-07-19
Deadline: 2024-09-17
Category: Et cetera