CLERICAL ASSISTANT I 2nd shift 11AM-7PM

Job Description

This position provides clerical support services within a court environment. Work is repetitive in nature and once learned can be performed without close supervision. Light physical effort is required in the performance of Clerical Assistant duties.

· Sorts and files papers and/or legal documents in a pre-established filing system.

· Receives and responds to telephone and/or personal inquiries regarding practices and procedures of the department.

· Uses standard office equipment to record, store, retrieve, duplicate or present information.

· Directs the public to appropriate departments based on simple inquiries.

· Fills out forms and applications after verbal inquiries or from handwritten instructions.

· Assists supervisor as needed.

MARGINAL FUNCTIONS

· Maintains inventory of supplies and orders supplies when needed.

· Replenishes paper in office machines.

· Answers telephone and greets the public.

· ENVIRONMENTAL CONDITIONS

· Standard clerical office conditions.

· Knowledge of the English language with adequate reading and writing skills.

· Ability to conduct effective and polite interviews with clients, attorneys, and the general public.

· Ability to use standard office equipment, including telephone, fax machine, calculator, copier, and personal computers.

· Ability to attend to details.

· Ability to make basic data entry and retrieval using computer equipment.

· Ability to read, understand and interpret instructions and other operating procedures and communicate orally and in writing.

· Ability to learn court clerical, data entry and retrieval procedures.

· Ability to answer telephones courteously and take accurate messages.

Qualifications

REQUIREMENTS:

· Bachelor’s degree from an accredited college or university.

· Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a bachelor’s degree.

· Possession of a valid Pennsylvania driver’s license prior to and during tenure of employment.

· Successful completion of an evaluation and interview process by a panel review after meeting minimum application standards.

· City residency required within six months of satisfactory completion of an employment orientation period.

· May be required to work varied shifts, weekends, or other nontraditional business hours.

· Ability to perform the essential functions of the position.

· Proof of Vaccination is required; requests for exemptions due to medical or religious reasons will be considered.

Additional Information

Salary- $31,243 - $33,283

As a condition of employment with the City of Philadelphia, employees starting employment on or after September 1, 2021 must be vaccinated.

Successful candidate must be a City of Philadelphia resident within six months of hire.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [emailprotected] For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx