Development Assistant

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0BqsU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/ApplicationProcessforExternalApplicationsNon-PennStateEmployees.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:Penn State is currently seeking a Development Assistant to support Penn State Abington, Penn State’s most diverse campus located in Montgomery County, Pennsylvania, near Philadelphia. As a member of the Division of Development and Alumni Relations (DDAR), you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.The University is committed to ensuring that diversity, equity, inclusion, and belonging are central to the success of a world-class research institution. We are dedicated to fostering an institutional culture supporting the University’s core values, with inclusion being a fundamental strength and an essential element of our public service mission: equity.psu.edu/equity-at-penn-state/resources. The University’s commitment to diversity, equity, inclusion, and belonging is mirrored in the Division of Development and Alumni Relations’ own ongoing work in these spaces: raise.psu.edu/diversity-equity-and-inclusion.Reporting to the Director of Development and Alumni Relations at Penn State Abington, this position will work closely with Abington’s development and alumni relations team, other campus colleagues, donors and volunteers, and external partners. The Development Assistant’s responsibilities include:

Provide support to the Director of Development and all team members in support of the overall development and alumni-related functions.

Engage in prospect and project management, collect and compile data, provide administrative support, serve as the liaison between Penn State Abington and central DDAR, and assist in identifying and cultivating potential donors.

Facilitate the annual fundraising goal-setting processes for Penn State Abington by managing documentation, information, and progress reports related to the development mission of Penn State Abington.

Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications.

Work collaboratively with the Director of Development, development staff, committee volunteers, etc. to maximize fund-raising efforts and success.

Process and deposit gift checks in collaboration with the campus financial office and DDAR Office of Donor and Member Services.

Coordinate purchasing and assist the Director in managing budgets for the Abington Development office using Penn State’s approved platforms.

Prepare, provide, and review various reports for Major Gift Officers and Directors of Development; support donor tracking and participation and ensure precise database record management.

Provide administrative support for the travel of development staff; complete travel expense reports; ensure staff have necessary pre-travel materials and post-travel follow-ups.

Coordinate outreach and special events.

Manage electronic calendars for the director of development and team members by coordinating meetings (in-person and virtual) with internal faculty, staff, administration, and donor partners.

Respond to requests for information as needed.

This position requires a High School Diploma/GED or Vocational Training/Degree or higher plus two years of related experience, or an equivalent combination of education and experience.The successful candidate will also have:

A dedication to and understanding of the skills required to build relationships with diverse communities.

Demonstrated commitment to diversity, equity, and inclusion.

A proven ability to self-motivate and work both independently and as part of a team.

A commitment to professional development, learning, and being mentored.

The successful candidate must be highly organized, adhere to deadlines with attentiveness to detail, possess excellent interpersonal skills, and write and communicate effectively. The ability to quickly become proficient with the University’s Client Relationship Management platform and various software systems is required. Must be able to work occasional evening and weekend events, and perform other duties as assigned and/or approved by the director. This position requires flexibility, strong instincts for protocol and etiquette, and the ability to manage confidential and sensitive information. Must demonstrate ability to work collaboratively, be reliable, and possess the ability to work under limited supervision on several projects simultaneously, understand and set priorities, and meet deadlines with great attention to detail.Operation of a motor vehicle as part of the position’s duties and a valid driver's license are required. Successful completion of a motor vehicle records check, in addition to standard background checks, is also required.DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.Penn State’s Division of Development and Alumni Relations If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 700,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.Building a Career and a Life at Penn StateAcross twenty-four campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankingsPenn State is a diverse and exciting institution that embraces individual uniqueness, fosters a culture of inclusion that supports both broad and specific diversity initiatives, leverages the educational and institutional benefits of diversity in society and nature, and engages all individuals to help them thrive: equity.psu.eduThis position is based at the Penn State Abington campus, located in Abington, Pennsylvania, 15 miles north of center city Philadelphia. Located on an historic and bucolic campus in a quiet suburban neighborhood, Penn State Abington is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues in the Greater Philadelphia region: abington.psu.eduThe salary range for this position, including all possible grades is:$38,300.00 - $55,500.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11) Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information) HotlinesAbington, PA