Executive Administrative Assistant - Civil and Environmental Engineering

Reference #: 2022058

The Civil and Environmental Engineering Department at Carnegie Mellon offers a unique interdisciplinary program that enables you to develop imaginative solutions to real-world engineering problems. With access to cutting-edge research and technology, high achieving, energetic - yet approachable - faculty, and an innovative and flexible curriculum, we consistently rank among the top engineering programs by US News and World Report.We are currently searching for an Executive Administrative Assistant to join the Civil and Environmental Engineering Department. This is an exciting opportunityfor someone whothrives in an interesting and challenging work environment. You willcontributeto the department by providing advanced administrative support, and such other tasks as assigned to you.Core responsibilities include:Serving as Executive Administrative Assistant and managing the day-to-day administration for the CEE Department Head and Executive Leadership Team.Managing special projects/events including the annual faculty and staff retreat; monthly staff and faculty meetings; the annual State of the Department presentation; visits by domestic and international delegates; annual faculty reports, and other CEE initiatives, as well as coordinating with CEE staff and faculty on other departmental academic and event activities.Overseeing the administrative aspects of the CEE Faculty Review, Promotion and Tenure (RPT) process.Managing the administrative aspects of the faculty hiring process, including managing and posting positions in Interfolio, coordinating onsite and remote visits, scheduling and communicating with faculty search committee, managing data, and responding to requests for information from both candidates and CMU.Submitting and processing complex travel reimbursements, expense reports and purchasing card reconciliations on behalf of the CEE Department HeadPreparing correspondence, reports and other documents as needed on behalf of CEE executive leadership.Preparing, tracking, and updating departmental operations documents such as annual reviews, courtesy appointments and gathering faculty CVsManaging and maintaining confidential information and sensitive files, including financial and personnel records/files.Serving as a front office liaison; troubleshooting problems and questions concerning departmental and/or university policies and procedures. Answering all routine and unique questions directly.Event support as needed with supervisor approval.Performing other related duties as assigned.Flexibility, excellence, and passion are vital qualities within Carnegie Mellon. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.You should demonstrate:Excellent verbal and written communication skillsStrong organizational skillsQualifications:HS diploma or GED required (associate's degree preferred)5-8 years of administrative experience requiredRequirements:Successful background checkJoining the CMU team opens the door to an array of exceptional benefits available to eligible employees.Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insuranceto an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance.Other perks include a free Pittsburg Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!For a comprehensive overview of the benefits that may beawaiting you, explore our Benefits page.At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations.Are you interested in an exciting opportunity with an exceptional organization?! Apply today!LocationPittsburgh, PA

Job FunctionAdministrative Support and Coordination

Position TypeStaff - Regular

Full Time/Part timeFull time

Pay BasisHourly

More Information:Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.Click here to view a listing of employee benefitsCarnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.Statement of AssuranceCarnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.