Executive and Team Assistant

The Executive and Team Assistant (EA) provides administrative support to the leadership and staff of the Bosch Research and Technology Center (RTC) in Pittsburgh, PA USA and works closely with local university partners.The EA role is an ideal position for a professional with exceptional communication and organization skills to join one of the world's most innovative companies and gain critical exposure to varied and diverse elements of our global business. This position requires a high degree of initiative, specific attention to detail, and the flexibility to quickly adapt to dynamic business environments.Key Responsibilities:Provide administrative support to multiple executives, ensuring close coordination with corporate locations around the world as well as regional partner institutionsSupport executives and team members with a broad range of administrative responsibilities, e.g. purchasing, travel, office equipment and supplies, catering and meeting planningCoordinate the timely delivery of important documents (e.g. reports, presentations, posters) from across local teams to high-level global stakeholdersAssist in coordinating on- and off-site meeting logistics, including the planning of visits, conferences, and special events involving executive-level internal and external participantsWork with Facilities Management, HR, and IT to help on- and off-board associates and interns, helping to familiarize them with all necessary tools required for their job, e.g. computer equipment, internet access, phones, badgesAssist staff in obtaining proper approvals according to standardized internal controls and procedures, e.g. purchasing, contracts, travelReview and complete expense reports on behalf of executives, helping to ensure compliance with relevant corporate policiesArrange domestic and international travel using internal travel agency resources, e.g. flights, hotels, car rentals