Executive Assistant

Description We are seeking a proactive and detail-oriented Executive Assistant to support a senior executive at our office in Exton, Pennsylvania. The ideal candidate will be highly organized, possess exceptional communication skills, and thrive in a fast-paced environment. You will be responsible for managing the day-to-day administrative tasks and ensuring the executive’s time is effectively managed.Key Responsibilities:

Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements.

Communication: Act as the first point of contact for the executive, managing phone calls, emails, and correspondence.

Meeting Preparation: Organize meeting agendas, take minutes, and follow up on action items.

Travel Arrangements: Book flights, accommodations, and transportation for both domestic and international travel.

Project Management: Assist in managing key projects, tracking deadlines, and ensuring tasks are completed in a timely manner.

Document Preparation: Prepare and edit presentations, reports, and other documents as needed.

Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.

Office Support: Provide general administrative support to ensure efficient office operations.

Requirements

Qualifications:

Education: Bachelor’s degree preferred, or equivalent experience.

Experience: Minimum of 3 years of experience as an Executive Assistant or in a similar role.

Skills:

Excellent verbal and written communication skills.

Strong organizational and time management abilities.

Proficiency in Google Drive, Minute Taking, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to multitask and prioritize effectively in a fast-paced environment.

Attention to detail and problem-solving skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .